Virtual Assistant (VA) – Remote | Admin Support, CRM, Scheduling | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to provide dependable, high-quality administrative and operational support.

This role is ideal for someone who is organized, proactive, and tech-savvy, capable of handling multiple tasks across scheduling, communication, data management, and project support.

If you’re someone who enjoys keeping things organized, moving, and under control — this role is for you.

What You’ll Own

Administrative Support

• Manage calendars and schedule meetings using:
• Google Calendar
• Microsoft Outlook
• Draft and send emails, memos, and documents
• Prepare meeting notes and track follow-ups

Data & Document Management

• Maintain records in spreadsheets, CRMs, and project tools
• Organize files using:
• Google Drive
• Dropbox
• Microsoft SharePoint
• Prepare reports and summaries for client review

Research & Task Execution

• Conduct online research (competitors, vendors, market insights)
• Compile findings into clear summaries or presentations
• Support ad hoc tasks and small projects

Customer & Vendor Support

• Respond to basic client inquiries or route to the right team
• Communicate with vendors and follow up on outstanding tasks
• Ensure smooth coordination across stakeholders

Operations & Project Support

• Assist with invoicing and expense tracking
• Support light bookkeeping (if required)
• Update project tools such as:
• Asana
• Trello
• Notion
• Monday.com

What Success Looks Like

• Tasks completed accurately and on time
• No missed meetings or scheduling conflicts
• Clean, organized files and records
• Fast and professional communication
• Client feels supported and in control

What Makes You a Strong Fit

• Highly organized and detail-oriented
• Strong communicator (written + verbal)
• Comfortable learning new tools quickly
• Reliable, proactive, and self-managed
• Able to multitask across different workflows

Requirements (Must-Have)

Experience

• 1–2 years of:
• Virtual Assistant experience
• Administrative support
• Remote operations roles

Core Skills

• Proficiency in:
• Google Workspace
• Microsoft Office
• Strong time management and organization
• Ability to work independently
• Reliable internet and remote setup

Nice to Have

• Experience with CRMs:
• HubSpot
• Salesforce
• Zoho CRM
• Familiarity with bookkeeping tools:
• QuickBooks
• Xero
• Experience supporting:
• Startups
• Entrepreneurs
• Remote teams
• Ability to handle multiple clients or executives

What a Typical Day Looks Like

• Check inbox and calendar for urgent priorities
• Schedule meetings and respond to emails
• Update CRM, spreadsheets, or documents
• Prepare reports or presentations
• Conduct research for ongoing tasks
• Follow up with vendors or clients

In short:
You ensure daily operations run smoothly and nothing falls through the cracks.

Key Metrics (KPIs)

• Task accuracy and on-time completion
• Calendar and inbox efficiency
• Client satisfaction and feedback
• Organization and cleanliness of records
• Responsiveness during working hours

Interview Process

• Initial Phone Screen
• Video Interview with Recruiter
• Practical Task (calendar/inbox or research task)
• Client Interview
• Offer & Background Verification

Apply Now

If you’re a detail-oriented Virtual Assistant who thrives on organization, execution, and supporting others, this role gives you the opportunity to work closely with growing businesses.

Apply now and become the go-to support partner behind the scenes.