Position Overview
The Herndon Office Manager is responsible for assisting in efficiently operating the company’s Herndon location, ensuring a safe, functional, and productive work environment. This role is required to be onsite 100% of the time, and reports directly to Clarity’s Vice President of Operations. 

Key Responsibilities

• Facilities Management
• Oversee daily operations of Herndon office, including maintenance, cleaning, and security to ensure an efficient, organized, and productive work environment. Maintain 8am-4pm coverage, Monday thru Friday.
• Monitor the office phone line. Answer calls, take messages and route them to the appropriate department or POC. 
• Manage office supplies, equipment, and vendor relationships.
• Coordinate facilities needs including maintenance, security, and space planning.
• Handle mail, shipping, and general office communications.
• Ensure compliance with workplace safety regulations and secure facility standards. Maintain a clean and orderly work environment.
• Assist vendor relationships for facility services (e.g., janitorial, landlords, etc). 
• Provide input to planning and assist in the execution of office space layouts to optimize workflow and employee comfort.
• Support event planning and setup for company meetings, training sessions, partner meetings or client visits. Order, setup and clean up lunches or other meals as directed. 
• Assist in budget preparation for facilities, inventory, and shipping expenses. 
• Respond to employee inquiries regarding facilities and resource availability.
• Collaborate with IT and security teams to ensure facilities support secure operations.

• Inventory Management
• Maintain accurate records of office supplies, equipment, and technology assets using in-house inventory tracking programs.
• Conduct regular inventory audits to ensure stock levels meet operational demands. 
• Order and restock supplies, negotiating with suppliers to secure cost-effective solutions. Annually review high-cost spend items and seek new vendors or solutions. 
• Implement inventory tracking systems to prevent loss and ensure accountability. Track and account for all office items with a value greater than $500. 
• Procure office supplies, drinks and snacks from local stores. Establish monthly consumable spend and provide quarterly forecasts.

• Shipping and Logistics
• Coordinate inbound and outbound shipments of equipment, components, and sensitive materials. 
• Ensure proper packaging and labeling of shipments, adhering to cybersecurity and regulatory standards. 
• Liaise with shipping carriers to schedule deliveries and resolve logistical issues. 
• Track shipments and maintain records for auditing and compliance purposes.

Qualifications

• Bachelor’s degree in business administration, facilities management, or related field (or equivalent experience). 
• 2+ years of experience in facilities coordination, inventory management, or logistics. 
• Strong organizational skills with attention to detail. 
• Proficiency in inventory management software and Microsoft Office Suite. 
• Excellent communication and problem-solving skills.

Work Environment

• Full-time position based at the company’s Herndon office. 
• Occasional lifting of inventory items (up to 50 lbs) and site inspections. 

Salary Range: $47,000 - $135,000