In This Role

As a Recruiting & Onboarding Coordinator, you will serve as a key point of contact for candidates, interviewers, and new hires, helping deliver a seamless recruitment and onboarding experience at a fast-paced Silicon Valley office location. This highly visible role combines candidate-facing support, operational coordination, and administrative planning to ensure interview and onboarding processes run efficiently. You will act as a trusted partner across multiple stakeholders while creating a welcoming and professional experience for prospective and newly hired employees.

This position is ideal for someone who thrives in a dynamic environment, enjoys interacting with people, excels at managing multiple priorities, and is comfortable performing both administrative and hands-on operational tasks.

Responsibilities

• Coordinate and support onsite interview experiences for candidates.
• Serve as a host and primary point of contact for candidates during onsite visits.
• Facilitate new hire onboarding activities and ensure a smooth transition for incoming employees.
• Prepare and set up workspaces, desks, equipment, and onboarding materials for new hires.
• Conduct office and campus tours for candidates and new employees.
• Manage high-volume casework and onboarding requests while maintaining accuracy and attention to detail.
• Partner with recruiters, hiring teams, and business stakeholders to ensure recruiting and onboarding activities are executed successfully.
• Track onboarding and recruiting-related data using spreadsheets and internal systems.
• Communicate clearly and professionally with candidates, employees, and leadership.
• Coordinate logistics, scheduling, and operational support for recruiting and onboarding events.
• Maintain documentation, reporting, and administrative processes related to onboarding and recruitment activities.
• Support a fast-paced environment that requires balancing multiple priorities and deadlines.
• Assist with physical office setup activities, including moving and arranging furniture, equipment, and workspace materials as needed.

Required Qualifications

• 3–4+ years of professional experience in recruiting coordination, onboarding support, human resources operations, administrative operations, or a related field.
• Experience managing high-volume case management, requests, or operational workflows.
• Strong proficiency with Microsoft Excel, including tracking, reporting, and data management.
• Excellent written and verbal communication skills with the ability to communicate clearly and concisely.
• Experience coordinating multiple tasks, projects, and stakeholders simultaneously.
• Ability to work onsite 100% of the time.
• Ability to perform physical tasks, including regularly lifting and moving items weighing approximately 30–40 pounds.
• Ability to walk throughout office campuses and conduct candidate or employee tours.
• Strong organizational skills and attention to detail.
• Professional demeanor with the ability to represent the organization in highly visible candidate-facing situations.
• Ability to commit to the role for a minimum expected tenure of 12–18 months.

Preferred Qualifications

• Previous recruiting, recruiting coordination, or candidate experience support experience.
• Experience supporting employee onboarding programs.
• Experience working in a high-volume operations or service-oriented environment.
• Familiarity with Slack or similar collaboration tools.
• Experience supporting executive-level stakeholders or highly visible programs.
• Proven ability to thrive in a fast-paced, evolving environment.
• Strong customer service mindset and passion for creating exceptional candidate and employee experiences.
• Experience working cross-functionally with multiple teams and business groups.