We are seeking a detail-oriented and dependable Accounting Virtual Assistant to support day-to-day bookkeeping and administrative accounting tasks for a property management operation. This role requires high accuracy, strong follow-through, and the ability to manage time-sensitive responsibilities related to HOA registrations, invoices, reconciliations, and compliance reporting. 

The ideal candidate has experience in real estate/property management accounting, is comfortable working inside AppFolio and QuickBooks, and can communicate professionally with internal teams and external HOA contacts. 

Key Responsibilities 

HOA & Resident Registration 

• Register newly acquired properties with the HOA by completing and submitting HOA-specific forms 

• Register new residents with the HOA by completing and submitting HOA-specific forms 

• Support HOA-related documentation and tracking 

Accounts Payable & Invoice Management 

• Review and enter bills and invoices into AppFolio accurately and on time 

• Resolve bills and invoices placed on hold in a timely manner 

• Process HOA statements and reconcile balance discrepancies 

• Ensure proper documentation and clean recordkeeping for all transactions 

Compliance & Reporting 

• Run ADRE compliance reports and upload documentation into Google Docs 

• File and pay Transaction Privilege Tax (TPT) as required 

• Maintain organized files for compliance-related reporting and audits 

Utilities & Administrative Accounting Support 

• Coordinate turning utilities on/off for properties as needed 

• Code accounting entries in QuickBooks 

• Support additional accounting and administrative projects as assigned 

Qualifications 

Required 

• Strong understanding of bookkeeping and accounting fundamentals 

• High accuracy in data entry and financial recordkeeping 

• Excellent written and verbal English communication skills 

• Ability to maintain confidentiality and follow secure procedures 

• Reliable, organized, and able to manage multiple deadlines 

Preferred 

• Experience in Real Estate / Property Management accounting 

• Experience using QuickBooks 

• Experience using AppFolio (highly preferred) 

• Familiarity with HOA processes, compliance reporting, and property operations 

Core Competencies 

• Detail-oriented and highly accurate 

• Strong follow-through and accountability 

• Organized and process-driven 

• Comfortable working independently in a remote environment 

• Clear communicator and team player 

Requirements

This is a full time role

Up to $10/hr

100% Remote