The Project Coordinator serves as a critical operational and administrative partner to the Chief Development Officer and Chief Creative & Design Officer, supporting the planning, coordination, and execution of development and design initiatives across the portfolio.
This role sits at the intersection of development, architecture, and creative execution, ensuring alignment, communication, and timely delivery of projects from concept through completion. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, executive-facing environment.
ESSENTIAL FUNCTIONS:
Provide day-to-day administrative and project coordination support to the Chief Development Officer and Chief Creative & Design Officer
Manage calendars, schedule meetings, and coordinate internal and external stakeholder engagement across development and design teams
Prepare meeting agendas, presentations, reports, and briefing materials for executive review
Track development and design project timelines, deliverables, and milestones from concept through execution
Maintain centralized project trackers and documentation to ensure visibility and accountability
Assist in coordinating approvals, design reviews, and project updates across departments
Serve as a liaison between Development, Design, Construction, Leasing, and other internal teams to ensure seamless coordination
Support communication and information flow between executive leadership, consultants, and external partners
Coordinate meetings and follow-ups to ensure alignment on scope, schedule, and priorities
Identify opportunities to streamline project workflows, improve coordination processes, and enhance efficiency
Support the implementation and maintenance of project management systems, tools, and templates
Utilize AI tools to enhance processes and productivity.
Support with research on various development and acquisition projects.
MINIMUM REQUIRED QUALIFICATIONS:
Bachelor’s degree in Business Administration, Real Estate, Architecture, Design, or related field (or equivalent experience)
2–5 years of experience in project coordination, executive support, development, design, or a related environment
Strong organizational and time management skills with the ability to manage multiple concurrent priorities
Excellent written and verbal communication skills, with the ability to interface with executive leadership
Proficiency in Microsoft Office (Excel, PowerPoint, Word) and project management tools
Strong attention to detail and a proactive, solutions-oriented mindset
Organizational Excellence: Ability to manage complex schedules, timelines, and deliverables with precision
Collaboration: Works effectively across departments and with diverse stakeholders
Executive Presence: Professional, polished, and able to operate confidently in executive settings
Problem Solving: Anticipates needs and proactively addresses challenges
Adaptability: Thrives in a dynamic, fast-paced environment with evolving priorities
Proficient in utilizing AI tools (ChatGPT, Claude etc.)
Caruso is an equal opportunity employer. We celebrate a diverse and inclusive workforce that reflects the communities we serve. We believe that diversity of thought, background, and experience makes us stronger and more innovative. We do not discriminate against any employee or applicant for employment and comply with all applicable laws providing equal employment opportunities. We foster a workplace where everyone feels welcome, respected, and valued. We are committed to creating a workplace where everyone can thrive.
