Jobs Companies AVK Project Administrator (Special Projects)

About this Project Administrator (Special Projects) role at AVK

AVK · Clayton West, England, United Kingdom

We are seeking a highly organized and detail-oriented Administrator to support the projects team, sales function and financial management activities in AVK Special Projects Division. This role combines administrative, financial, and support responsibilities to ensure smooth operations, accurate reporting, and successful project delivery.

·     Key Responsibilities

·     Financial Administration

·         Maintain accurate financial records, including invoices, expenses, and budgets

·         Process purchase orders

·         Receipt supplier invoices

·         Issue supplier monthly applications

·         Prepare financial reports for management review

·         Liaise with Finance team and act as interface

 

·     Project Administration

·         Assist in planning, scheduling, and coordinating project activities

·         Manage Project Asana Boards

·         Maintain project documentation and records (document control)

·         Coordinate meetings, prepare agendas, and record minutes

·         Liaise with internal teams and external stakeholders

 

·     General Administration

·         Provide administrative support to finance, commercial and project team

·         Maintain filing systems and databases

·         Ensure compliance with company policies

·         Support process improvements and efficiency initiatives

Requirements

·         Proven experience in finance, administration, or project support roles

·         Strong understanding of basic accounting principles

·         Excellent organizational and multitasking skills

·         Proficiency in Microsoft Office (especially Excel) and financial software

·         Strong attention to detail and accuracy

·         Good communication and interpersonal skills

·         Ability to work independently and meet deadlines

Benefits

  • Private Health Insurance
  • Performance Bonus
  • 25 days annual leave + bank holidays
  • Birthday Off
  • Pension Plan
  • Hybrid working / Flexible working
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About AVK

For over 30 years AVK have been providing Generator & UPS solutions for mission critical services and systems.

No matter the scale or how challenging. We can design any system containing UPS systems, standby generators, switch gear & control systems around your requirements, in the present and for the future.

We have offices and service hubs across the UK and Europe with a unique ability to design, manufacture, install and service standby power systems. AVK-SEG was founded in 1989 and were initially the UK specialists for both the AVK and SEG product ranges including protection relays for grid applications. We quickly established a reputation as experts in Diesel Rotary UPS systems (DRUPS), which became our core business for a number of years. We recognised early the shift in the marketplace towards Static power protection systems, and set up an exclusive partnership agreement with one of Europe’s largest manufacturers to supply and maintain large numbers of their equipment in the UK, which enabled us to build on our reputation but also increase our brand recognition.

More and more of the large-scale projects we were involved in required Diesel Generator sets in addition to the UPS we offered, and as the trust in our team and experience continued to grow, we were approached by a number of clients to take on further responsibilities for their critical power systems. To meet these demands for a ‘one stop shop’ we expanded our offering to include other products that complete a power protection package – Generators, UPS, Switchgear, Relays and Controls. A number of global manufacturers were keen to work with us, and with their support, we were able to diversify our offering and open up a range of business opportunities. Initial success delivering LV projects for Telecoms quickly grew into massive successes delivering large scale HV multi-module projects for Data Centres and various campus sites, enabling us to become the UK’s leader in critical power solutions.

Our clients rely on us to deliver best-in-class solutions to complex power challenges – driving us to constantly grow and develop both our product and service offerings to meet their needs. To that end, with an increasing drive towards sustainability, recent years have seen us partner with other industry leaders to grow our expertise in sustainable power solutions such as gas generators and battery storage systems – both of which help our clients to not only save money but increase their revenue streams.

Over thirty years down the line, AVK are one of the most trusted power solutions providers across the UK and Europe, but we haven’t lost track of our beginnings. Our unique ability to design, manufacture, install and service standby power systems across a number of sectors sees us at the forefront of the industry – a position we strive to maintain – with the same determination to deliver for our clients and the same drive to succeed.

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