You will help lead the day-to-day management of programs across internal stakeholders, venues, vendors, and partners, bringing structure, clarity, and strong follow-through to complex workflows. This role requires a confident, highly organized program lead who can manage multiple priorities, oversee a high volume of details, and work effectively across a range of personalities and stakeholders.

You will oversee key components of programs, including research, sourcing, vendor and venue management, contracting, payments, budgets, timelines, and communication. The behind the scenes role requires someone who is proactive, persistent, solution-oriented, and comfortable working across a range of priorities.

Reporting to the Director, you will support programs from planning through completion, ensuring timelines, next steps, approvals, and deliverables that are clearly managed. You will help anticipate needs, surface issues early, and keep stakeholders aligned through clear communication and strong follow-through.

You will also provide day-to-day guidance and support to direct report(s), including prioritization, training, mentoring, and general oversight. This role requires a collaborative, approachable working style and the ability to lead with confidence while remaining flexible and solution focused.

Evening and weekend work will be required based on program needs.

REQUIRED SKILLS

• Program Management & Leadership. You will manage programs with a strong sense of ownership, ensuring timelines, deliverables, approvals, and next steps that are clearly managed and communicated. You are highly organized, proactive, and able to bring structure to complex workflows while balancing multiple priorities at once. You anticipate needs, identify potential issues early, and follow through with practical solutions.
• Research, Sourcing & Recommendations. You bring strong research and sourcing capability across venues, vendors, and partners, identifying options that align with program needs, budgets, timelines, and stakeholder expectations. You develop clear, well-supported recommendations that help advance decision-making and are confident presenting to internal and client stakeholders. Familiarity with venue sourcing, catering, hospitality, permitting and vendor management is valuable in this role.
• Negotiation, Contracting, Payments & Budget Awareness. You have experience negotiating, contracting, purchase orders, invoices, permit procurement, vendor setup and compliance, payments, and budget tracking. You are detail-oriented and comfortable managing process-heavy work with accuracy, discretion, and accountability. You understand the importance of working within assigned budgets while keeping stakeholders informed of relevant updates, deadlines, and requirements.
• Cross-Functional Collaboration & Communication. You serve as a liaison across internal teams, venues, vendors, and partners, ensuring alignment on priorities, roles, timing, and responsibilities. You adapt your communication style to different stakeholders and are able to work effectively with a range of personalities. You bring a collaborative and approachable style while maintaining clarity, professionalism, and follow-through.
• People Management & Problem Solving. You provide day-to-day guidance, support, training, and mentoring to team members. You are comfortable helping prioritize work, offering direction, and creating clarity when needs evolve. You proactively surface issues, propose solutions, and know when to escalate or push for decisions in order to protect the quality and efficiency of the work.

The annual range for this role varies between $57,000 - $67,000 and may vary depending on the candidate’s experience. Benefits for this role include health/vision/dental insurance, 401k, employee stock purchase plan, vacation, personal days and paid holiday time. You are also eligible to participate in disability, life insurance, FSA/HSA plans subject to the terms and conditions of such benefit plans.