Terms of Reference (TOR): Multimedia Consultant

1. Background

VillageReach is an implementing partner for the CHOICE Project (2025‑2028) funded by Global Affairs Canada (GAC) and Oxfam Canada. As part of the Digital Innovation component, VillageReach requires on‑call multimedia production services to create SRHR communication assets for multiple channels (Facebook, WhatsApp, Youth Choice App, IVR, community audio). VillageReach will provide all written scripts and content; Consultant is responsible for production (design, animation, voice recording, audio editing, translation).

2. Scope of Work (On-Call Services)
a) Consultant will produce any of the following asset types as requested by VillageReach via task orders (email). Each task order will specify asset type, quantity, language(s), narrative or dramatized style (for audio), deadline, and any special instructions. Consultant shall confirm acceptance and provide a fixed price based on the unit rates in Section 2 below.

Asset types:

·        Digital posters – static visuals for social media/print, in English, Chichewa, and Yao (three language versions per poster). Input: script/text provided. Output: high‑res PNG, JPEG, editable source files (AI/PSD/Canva).

·        Short animations – motion graphics, 30–45 seconds, with English voiceover and Chichewa/Yao subtitles. Input: script/storyboard provided. Output: MP4 (1080p), source files.

·        IVR audio prompts – for interactive voice response systems. Length: 10 seconds to 3 minutes each. Available in narrative (professional, factual) or dramatised (role‑play, conversational, story‑based) style. Output: MP3, 128kbps, mono, in English, Chichewa, and Yao.

·        Audio lessons – for health worker or community education, 3–5 minutes each. Narrative or dramatised as requested. Output: MP3, 128kbps, mono, with metadata, in English and Chichewa (Yao optional).

·        Translation – of supplied scripts from English to Chichewa and/or Yao (and occasionally reverse). Must be context‑appropriate and accurate for Malawi based SRHR terminology.

b)  Turnaround & Revisions

·        Typical turnaround per task order: 3–10 days depending on complexity, as agreed in the task order.

·        Two rounds of revisions are included per task order.

3. Compensation and Payment

a. Rate Card (in Malawi Kwacha – MK)

·        All costs (voice talent, studio, editing, software) are included in the unit rates below unless otherwise agreed.

Rate Card (Malawi Kwacha – MK)

All costs, including voice talent, studio time, editing, and software, should be included in the rates below unless otherwise agreed.

1. Digital Poster
   Scope: Design plus 3 language versions
   Unit: Per poster
   Rate: [Insert rate, e.g., MK xx,000]
2. Short Animation (30–45 seconds)
   Scope: Includes voiceover and subtitles in 3 languages
   Unit: Per animation
   Rate: [Insert rate, e.g., MK xx,000]
3. IVR Audio Prompt – Narrative Style
   Scope: Recording plus 3 language versions
   Unit: Per prompt
   Rate: [Insert rate, e.g., MK xx,000]
4. IVR Audio Prompt – Dramatised Style
   Scope: Recording plus 3 language versions
   Unit: Per prompt
   Rate: [Insert rate, e.g., MK x,000]
5. Audio Lesson – Narrative Style
   Scope: Produced in 3 languages
   Unit: Per minute
   Rate: [Insert rate, e.g., MK x,000]
6. Audio Lesson – Dramatised Style
   Scope: Produced in 3 languages
   Unit: Per minute
   Rate: [Insert rate, e.g., MK xx,000]
7. Translation Services (English ↔ Chichewa or Yao)
   Unit: Per word
   Rate: [Insert rate, e.g., MK xx]

Requirements

4. Application & Evaluation Criteria (from the original Terms of Reference)

Interested individual consultants submitted:

• Technical proposal (max 2 pages) describing approach, sample work plan.
• Portfolio / past work samples (required) – links or attached files clearly showing relevant work.
• Rate card (as in Section 2 above).
• CV highlighting relevant experience, including language proficiency (Chichewa, Yao, English).
• Two references (preferably from health or SRHR projects).

5. Evaluation weighting:

• Portfolio quality & relevance
• Proposed rates (value for money)
• Technical approach & turnaround capability (including ability to do dramatised IVR)
• Language fluency & cultural fit

Applications will be received and reviewed on a rolling basis until Thursday, 28 May 2026, close of business (COB).