Salary: £35,560

Role duration: Permanent (37.5hr/weeek)

Location: London, UK (Hybrid - 50% office attendance)

Interviews will likely be held in the w/c 27th July 2026.

Please note that we may close this vacancy earlier than the stated deadline if we receive a high volume of suitable applications. We therefore encourage you to submit your application at the earliest opportunity.

We request no contact from recruitment agencies regarding this post. We do not accept speculative CVs from recruitment agencies.

The Finance Officer is responsible for ensuring that all transactions are accurately recorded on a timely basis for the Charity and its trading subsidiary, using the Academy’s finance system, and related databases. The Officer provides accurate and timely information to enquiries from a range of stakeholders, including, but not restricted to, staff, fellows and external suppliers. The responsibilities of the post include:

Accounting on Finance System

1.       Maintain the accounting records (purchase, sales and nominal ledgers) of AMS and AMSTL on the finance system (Iplicit) and assist with the reconciliation of control accounts and production of the monthly trial balance.

2.    Prepare monthly standard journals (accruals and prepayments) to produce the trial balance and work with the Financial Accountant to provide other period end journals as required.

Purchase ledger

3.       Maintain the purchase ledgers of AMS and AMSTL by inputting purchase invoices and expense claims by onto Iplicit and processing payments by BACS (Lloyds Commercial).

4.    Assist staff with queries about expenses and purchase invoices.

5.    Ensure that authorisation limits are followed via purchase orders and maintain purchase order log.

Sales ledger

6.       Prepare sales invoices for the Academy as necessary under terms of funding arrangements, liaising with relevant teams.

7.    Monitor and maintain fellowship records, ensuring subscription fees are invoiced and timely and deal promptly with any fellowship finance queries.

8.    Monitor and ensure all income and donations are correctly reflected on Iplicit and CRM system and that information is shared with the relevant departments.

9.    Liaise with the contract caterers Searcys on a regular basis to confirm sales on trading company, assisting with queries where needed.

10. Upload sales information from the conference database Rendezvous to the finance system and reconcile monthly.

11. Monitor receipts against invoices and assist with credit control to minimise the amounts owed by debtors to AMS and AMSTL.

12. Support the FORUM staff group regarding invoicing and provision of information regarding receipts and credit control.

Cash management

13.   Prepare banking details and bank any income received at the Academy offices on a regular basis.

14. Post AMS and AMSTL bank receipts and payments onto Iplicit, preparing bank reconciliations in the finance system.

15. Assist the Financial Controller with cash management, including looking at ways to improve the integration of the finance system with the online banking platform to increase automation of bank transactions.

Management accounts and year end

16.   Assist with the preparation of monthly budget holder reports and help with queries about variances.

17. Assist in preparation of year end accounts and work with the Financial Controller in producing documentation for audit.

18. Ensure that all transactions are entered onto with the correct VAT code and assist the Financial Controller in the preparation and submission of VAT returns for the Academy.

Other

19. Provide cover for other Finance Officer

20. Support staff who are running meetings and events by providing information on expenditure and income, preparing sales invoices, and assisting with credit control.

21. Support the Head of Finance in the continued optimisation of Iplicit.

22. Other tasks within the level of the role.

23. Other tasks as requested by the Financial Controller including support of work for the annual audit.

Requirements

Skills and abilities

·    Educated to at least A level or equivalent experience                          

·    Proficient in use of finance systems                                                  

·    Demonstrable Excel skills & sound working knowledge of other Microsoft applications & database packages                                   

·    Excellent communication skills (oral & written)                         

·    Strong organisational skills                                                            

·    Attention to detail                                                               

·    Numerate                                                                          

·    Taking accounts to Trial Balance                                                      

·    Experience of charity accounting                                                      

·    Experience of Iplicit   

·    Knowledge of partial VAT recovery would be an advantage                                                          

Competencies

·         Manages self effectively to prioritise and deal with competing demands

·         Treats people fairly and with respect

·         Understands the need to prioritise and manage time to achieve tasks

·         Takes pride in work and is personally motivated to achieve high quality standards

·         Asks relevant questions to clarify understanding

·         Seeks and is open to value-adding improvements for day-to-day processes

·         Willing to work with other teams and understands the benefits of collaborative working

Benefits

We provide our staff with a comprehensive benefits package outlined as follows:

Competitive Rewards

·         Generous pension scheme with flexible contributions – we contribute between 8% - 13% of your gross salary (with employee contributions of 3% - 8%)

·         Life assurance at three times your salary

Work-life Balance

·         Hybrid and agile working

·         26 days annual leave, plus Christmas closure days and bank holidays

·         Buying and selling leave

·         Family-friendly policies including enhanced maternity and paternity leave (subject to a qualifying period)

Wellbeing and Development

·         Complimentary subscriptions to Headspace and Classpass to support your physical and mental wellbeing

·         Support through tailored learning and development

Additional Benefits

·         A range of enhanced benefits become available once you’ve completed your probation period