About this Executive Assistant / Scheduler role at Sprymethods
Sprymethods · Onsite · Arlington, VA
Who We’re Looking For (Position Overview):
Spry Methods is seeking a highly organized, proactive Executive Assistant / Scheduler to support the Director, Command, Control, Communications, and Computers (C4), Headquarters Marine Corps (HQMC) at the Pentagon.
This role operates at the center of Marine Corps enterprise decision-making, directly enabling a senior executive leader by managing time, priorities, and operational rhythm. The ideal candidate thrives in a high-tempo, high-visibility environment and brings experience supporting DoD SES or Flag/General Officers.
What Your Day-To-Day Looks Like (Position Responsibilities):
You will serve as a trusted front-office partner responsible for ensuring the Director’s time, engagements, and office operations are executed with precision.
Executive Scheduling & Calendar Management
- Manage and deconflict a complex, high-visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders
- Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules)
- Prioritize competing requirements and ensure leadership is fully prepared for each engagement
- Coordinate and execute meetings, briefings, and events, including:
- Agenda development and logistics
- Read-ahead materials and briefing books
- Secure spaces, AV, and visitor access
- Track actions, taskers, and follow-ups to completion
- Prepare and quality-check executive correspondence, memos, and briefing materials
- Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS)
- Build detailed itineraries and trip books
- Coordinate last-minute changes and ensure compliance with travel regulations
- Serve as the primary point of contact for internal and external stakeholders
- Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS)
- Coordinate visit requests, clearances, and escort requirements
- Maintain organized records, files, and executive documentation
- Support day-to-day office operations including:
- Supply management and workspace coordination
- Security and access procedures
- Coordination across HQMC staff sections
- Enable smooth execution of the Director’s operational priorities
Travel Coordination (DTS)Front Office & Administrative OperationsOffice Management & Daily Operations
Meeting & Engagement Support
What You Need to Succeed (Minimum Requirements):
- Active DoD Secret Clearance
- 3+ years of experience supporting senior leadership in a DoD or Federal environment
- Demonstrated experience supporting SES, Flag, or General Officers
- Advanced experience with:
- Executive calendar management and scheduling
- Defense Travel System (DTS)
- Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Strong understanding of DoD administrative, correspondence, and security processes
- Comfortable going into the office 5 days a week
Ideally, You Also Have (Preferred Qualifications):
- Prior experience working in the Pentagon or HQMC
- Familiarity with task management systems (TMT, CATMS, or similar)
- Experience preparing executive-level briefing materials and read-aheads
- Bachelor’s degree (or equivalent experience)
Key Skills & Attributes
- Exceptional organizational and time-management skills
- Ability to operate in a fast-paced, high-demand executive environment
- Strong judgment and ability to prioritize competing requirements
- Professional presence and ability to interact with senior leaders
- High level of discretion handling sensitive and classified information
- Proactive, anticipatory mindset (stays ahead of the schedule, not behind it)
Why Spry Methods
At Spry, we bring senior-level expertise and small business agility to mission-critical environments. Our teams operate directly alongside federal leadership, delivering results that matter—from HQMC enterprise operations to DoD-wide transformation efforts.
In this role, you won’t just manage a calendar—you will enable decision advantage at the highest levels of the Marine Corps.
#CJ
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