About this Executive Assistant & Office Manager IV role at Inovalon
Inovalon was founded in 1998 on the belief that technology, and data specifically, would empower the transformation of the entire healthcare ecosystem for the better, improving both outcomes and economics. At Inovalon, we believe that when our customers are successful in their missions, healthcare improves. Therefore, we focus on empowering them with data-driven solutions. And the momentum is building.
Together, as ONE Inovalon, we are a united force delivering solutions that address healthcare’s greatest needs. Through our mission-based culture of inclusion and innovation, our organization brings value not just to our customers, but to the millions of patients and members they serve.
Overview: Inovalon is seeking a highly experienced Executive Assistant & Office Manager to support senior members of the executive leadership team while leading office administration and facility operations. This role is responsible for delivering high-level, confidential, and complex executive support, while also ensuring efficient, compliant, and scalable workplace operations across locations.
This position operates as a strategic partner to leadership, managing executive priorities, enabling decision-making, and driving operational excellence. In addition, the role oversees office operations, vendor management, workplace services, and employee experience initiatives to support a productive and engaging work environment.
The incumbent will play a critical role in aligning executive, administrative, and workplace functions with organizational goals, while driving process improvements, cost efficiencies, and seamless day-to-day operations
Essential Functions:
- Provide strategic, high-level executive support to senior leadership and/or C-suite executives, including proactive management of complex calendars, communications prioritization, meeting governance, and travel orchestration across multiple time zones and stakeholders.
- Lead the development of executive-level presentations, reports, and communications, ensuring accuracy, strategic alignment, and confidentiality related to company strategy, Board of Directors, shareholders, investors, and leadership initiatives.
- Own and manage executive-related budgetary activities, including monitoring, forecasting, reconciliation, and expenditure authorization within defined limits, while identifying opportunities for cost optimization and operational efficiency.
- Interpret, synthesize, and convey highly complex and sensitive information, ensuring clarity and alignment across stakeholders, and enabling informed decision-making at the executive level.
- Adapt and influence communication across diverse audiences, providing guidance to stakeholders and ensuring messaging is aligned with organizational priorities and leadership expectations.
- Drive and enhance administrative policies, procedures, and executive support frameworks, ensuring consistency, scalability, and alignment with evolving business and leadership needs.
Qualifications:
Associate’s Degree (A.A.) or Bachelor's degree in relevant field or an equivalent combination of education and work experience
8+ Years of progressive executive assistant experience support to senior executive/C Suite level
This position is not eligible for immigration sponsorship (e.g. H-1B, TN, or E-3). Applicants must be authorized to work in the United States as a condition of employment. (This is only applicable for US-based positions)
If you don’t meet every qualification listed but are excited about our mission and the work described, we encourage you to apply. Inovalon is most interested in finding the best candidate for the job, and you may be just the right person for this or other roles.
By embracing inclusion, we enhance our work environment and drive business success. Inovalon strives to provide equal opportunities to the communities where we operate and to our clients and everyone whom we serve. We endeavor to create a culture of inclusion in which our associates feel empowered to bring their full, authentic selves to work and pursue their professional goals in an equitable setting. We understand that by fostering this type of culture, and welcoming different perspectives, we generate innovation and growth.
Inovalon is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirement.
To review the legal requirements, including all labor law posters, please visit this link
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