About the role
Metopera · Onsite
The Finance Temporary Assistant will provide hands-on support to the Finance and Accounting team, with a primary focus on accounts payable processing, check preparation, mailings, accounting support, union payment reconciliations, and union payroll data verification. This role is ideal for a detail-oriented individual who is comfortable working with financial data, following established procedures, and supporting high-volume administrative and accounting tasks with accuracy and discretion.
Primary Responsibilities
- Enter accounts payable invoices, payment requests, and related financial data accurately and timely into accounting systems or tracking files.
- Research and respond to internal department and external vendor inquiries relating to invoice and payment status.
- Assist with printing checks, assembling supporting documentation, obtaining required approvals, and preparing checks for distribution or mailing.
- Review invoices and payment documentation for completeness, proper coding, approvals, and consistency with Finance procedures.
- Support basic accounting tasks, including maintaining files, updating spreadsheets, organizing backup documentation, and assisting with reconciliations.
- Assist with union payment reconciliations by comparing payment records, payroll data, invoices, schedules, and supporting documentation.
- Maintain organized electronic and paper files in accordance with departmental procedures and confidentiality requirements.
- Provide general administrative support to the Finance team, including scanning, copying, filing, data entry, and ad hoc projects as assigned.
Skills and Qualifications
- Prior experience in accounts payable, accounting, finance administration, payroll support, or a related office role preferred.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Comfort working with financial records, invoices, spreadsheets, and confidential information.
- Basic understanding of accounting processes, payment documentation, and reconciliation concepts.
- Proficiency with Microsoft Excel, Outlook, and Word; experience with accounting or ERP systems preferred.
- Ability to follow established procedures, meet deadlines, and manage repetitive tasks efficiently.
- Strong organizational skills and ability to maintain accurate files and documentation.
- Professional communication skills and ability to work collaboratively with Finance team members and internal stakeholders.
The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.
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