Deadline Date: Friday 17 July 2026

Requirement: Senior Asset Manager (Project Support)

Location: Mons, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 720

Required Start Date: 18 August 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:  

Portfolio, programme and project support

• Makes sure that support services are delivered effectively across projects
• Applies and recommends appropriate control solutions for planning, scheduling, and tracking project activities
• Configures and maintains project management tools (MS Project, ServiceNow), and provides clear guidance on related procedures, processes, and techniques
• Prepares presentations and supporting materials for project reviews and stakeholder updates
• Assists to maintain information registers and ensures data is kept up to date
• Supports users in locating, saving, and organizing information in line with established guidance.
• Escalates any concerns or issues with information handling to senior team members
• Assists with straightforward data-quality activities, such as correcting file names and maintaining documentation of procedures and SOPs
• Documents and maintains Standard Operating Procedures (SOPs) and process workflows

Resource Management

• Assists in the effective planning, coordination, and control of project resources
• Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met
• Coordinates with Resource Managers regarding availability of resources to undertake activities on projects

Business administration

• Assists the team or manager in gathering and providing the information needed to support ongoing team processes
• Liaises and coordinates activities across functions and service areas
• Updates and maintains office policies and procedures

Customer-Facing Duties

• Provides information about the organization's services, facilities, or procedures to internal and external stakeholders
• Manages customer communication via various channels (email, phone)
• Responds to inquiries with professionalism, sensitivity, and reliability

Administrative and Coordination Duties

• Schedules and confirms appointments, meetings, reservations, and travel arrangements
• Organizes, updates, and maintains files, records, databases, and spreadsheets in accordance with security and procedural guidelines
• Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management, etc.
• Maintains project portals and document libraries
• Reports on project status to management and stakeholders
• Performs other duties as may be required

Requirements

Skills, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Bachelor's degree in Economics, Finance, Human Resources, Business Administration, or a related field, plus 7 years of relevant post-related experience.
• Clear, documented evidence of experience in Portfolio/Project Support: 5–7 years supporting project planning, scheduling, tracking, reporting, budgeting, presentations, and use of tools such as MS Project and ServiceNow.
• Clear, documented evidence of experience in Information Management: 5+ years managing information registers, SharePoint content, data quality, metadata, records, and documentation in professional or classified environments.
• Clear, documented evidence of experience in Resource Management: 4+ years supporting resource planning, allocation, monitoring, warehouse coordination, and staffing availability.
• Clear, documented evidence of experience in Business Administration: 5+ years supporting team processes, meetings, user guidance, cross-functional coordination, procedures, and end-user training.
• Clear, documented evidence of experience in Customer-Facing Communication: 8+ years managing customer/stakeholder communication, appointments, service information, front-office relations, vendors, or external partners.
• Clear, documented evidence of experience in Project Delivery Support: 4–5 years maintaining project plans, coordinating resources, monitoring performance, managing document libraries, reporting status, and supporting risk/change activities.
• Clear, documented evidence of experience in Microsoft Office Automation: 5+ years using Excel, Word, PowerPoint, Outlook, and Teams, including advanced Excel for reporting, budgeting, and analysis.
• Clear, documented evidence of experience in English Communication: 10+ years demonstrating  excellent written and spoken English, including correspondence, minutes, reports, and presentations.
• Clear, documented evidence of experience in Initiative and Flexibility: 8+ years showing adaptability, problem-solving, self-direction, and reliability in demanding, changing environments.
• Clear, documented evidence of experience in Interpersonal Skills: 8+ years collaborating effectively with internal and external stakeholders and providing responsive customer support.

Additional Desired Skills

• Customer engagement, onboarding support, expense tracking, logistics and asset management, presentation support, process documentation, training/user support, project/resource management tools, and SharePoint governance.