🤖 AI Automation Specialist (Zapier, APIs, ChatGPT & Workflow Automation) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

🚀 About the Role

At Pavago, one of our clients is hiring an AI Automation Specialist to design, build, and deploy scalable AI-powered workflows that reduce manual work and improve operational efficiency across the business.

This is not a theory, strategy, or research role.

You will be responsible for:

• building real automations
• integrating systems and APIs
• deploying workflows used in day-to-day operations
• improving operational speed, accuracy, and scalability

This role is ideal for someone who has actually built end-to-end automations and understands how to connect:

• systems
• workflows
• APIs
• AI tools
• business operations

If you think in systems, automation, and operational efficiency — this role is a strong fit.

🔥 What You’ll Own

Process Analysis & Automation Design

• Analyze operational workflows and identify automation opportunities
• Design systems that:
• reduce manual effort
• improve operational accuracy
• increase execution speed
• Translate business requirements into scalable automation workflows
• Recommend automation improvements proactively

AI & Workflow Automation Development

• Build automations using:
• Zapier
• Make
• n8n
• Power Automate
• Integrate AI tools such as:
• ChatGPT / OpenAI
• Claude / Anthropic
• Gemini / Google AI
• Automate workflows across:
• operations
• customer support
• marketing
• HR
• reporting
• internal coordination

APIs, Integrations & Technical Execution

• Connect systems using:
• APIs
• webhooks
• third-party integrations
• Ensure reliable data flow across multiple platforms
• Troubleshoot and resolve workflow or integration issues quickly
• Build scalable, maintainable automation systems

Optimization & Performance Improvement

• Monitor workflow reliability, speed, and uptime
• Improve:
• scalability
• automation logic
• output accuracy
• operational efficiency
• Continuously optimize workflows based on usage and results
• Identify opportunities to eliminate repetitive operational work

Documentation & Operational Visibility

• Document automation workflows clearly including:
• triggers
• logic
• integrations
• outputs
• dependencies
• Maintain structured SOPs and operational documentation
• Provide visibility into:
• automated workflows
• operational impact
• efficiency improvements

Cross-Team Collaboration

• Work closely with non-technical teams to gather workflow requirements
• Translate operational ideas into working automation systems
• Explain automation logic clearly to stakeholders
• Recommend scalable process improvements proactively

📊 What Success Looks Like

• Manual workflows are replaced with scalable automation systems
• Automations run reliably with minimal downtime or intervention
• Operational speed and efficiency improve measurably
• Systems remain organized, documented, and maintainable
• Teams save time through automation and AI-driven workflows
• Leadership has visibility into automation impact and operational gains

🧠 What Makes You a Strong Fit

• You’ve built real automations end-to-end
• You think in:
• systems
• workflows
• scalability
• efficiency
• You’re technical enough to build integrations independently
• You communicate technical concepts clearly to non-technical teams
• You enjoy solving operational inefficiencies
• You move quickly, iterate fast, and improve systems continuously

✅ Must-Have Requirements

Experience

• Proven experience in:
• workflow automation
• process optimization
• automation system design
• AI workflow implementation

Technical Skills

• Hands-on experience with:
• Zapier
• Make
• n8n
• Power Automate
• Experience integrating AI tools and APIs including:
• OpenAI
• Anthropic
• Google AI
• Strong understanding of:
• APIs
• webhooks
• data structures
• automation logic
• Strong analytical and troubleshooting skills

Communication & Documentation

• Excellent written and verbal English communication skills
• Strong documentation and process-writing ability
• Ability to explain automation workflows clearly to stakeholders

⭐ Nice to Have

• Programming experience in:
• Python
• JavaScript
• Experience with:
• Google Sheets
• Airtable
• Notion
• Familiarity with:
• HubSpot
• Salesforce
• ClickUp
• Slack
• Knowledge of:
• prompt engineering
• AI workflow optimization
• RPA tools such as UiPath

🛠️ Tools You’ll Work With

• Google Workspace
• Zapier / Make / n8n / Power Automate
• OpenAI / Anthropic / Google AI tools
• Slack
• Asana / ClickUp
• APIs & webhook integrations

📅 What a Typical Day Looks Like

• Identify automation opportunities across business workflows
• Build and deploy AI-powered automation systems
• Connect platforms and tools using APIs and integrations
• Debug and optimize workflows for reliability and scalability
• Document automation logic and operational processes
• Collaborate with teams on workflow improvements and implementation

In short:
You replace repetitive manual work with scalable, reliable automation systems powered by AI and integrations.

📈 Key Metrics for Success (KPIs)

• Number of workflows and processes automated
• Reduction in manual operational workload
• Workflow uptime and automation reliability
• Speed and quality of implementation
• Accuracy of automation outputs
• Operational efficiency improvements
• Quality and completeness of documentation

🌟 Why This Role Stands Out

• Direct impact on operational efficiency and scalability
• Work at the intersection of AI, automation, and operations
• High ownership with real implementation responsibility
• Opportunity to build systems used daily across the business
• Exposure to cutting-edge AI and automation tools
• Strong growth opportunities in:
• AI Operations
• Automation Engineering
• Systems Operations
• Technical Operations
• AI Workflow Architecture

🧪 Interview Process

• Initial Phone Screen
• Video Interview
• Practical Automation Assessment
• Client Interview
• Offer & Onboarding

👉 Apply Now

If you:

• build automations that actually work
• think in systems and operational efficiency
• enjoy connecting tools and workflows
• love eliminating repetitive manual work

this is a strong opportunity to build real AI-powered operational systems with measurable business impact.