Source-to-Pay Procurement Operations and Accounts Payable – Analyst (JAPAN) 

Ensure effective and efficient execution of the operational activities of Procurement Operations, such as supporting sourcing activities, negotiation, resolving operational procurement issues and act as an interface between Market Users, Suppliers, and the procurement community to support & simplify guided buying following set purchasing standards & policies.  

PROCUREMENT OPERATIONS: 

Role responsibilities: 

• Strong team player with the ability to work effectively across functions to support guided buying to internal Diageo users 

• Collaborate efficiently with the Category Procurement team to support standard sourcing as well as complex sourcing activities. 

• Organize & conduct competitive sourcing requests through FairMarkit 

• Perform sourcing activities, commercial negotiations & contract management (if applicable) for spend of no more than US $50k. Ensure delivery of financial and non-financial/compliance targets for the market. This includes but is not limited to providing market analyses, price / service-level benchmarking, sourcing events, supplier negotiations and ongoing supplier relationship management 

• Embed best in class procurement category excellence capability and process, i.e. sourcing, contract management, risk and supplier performance management, as well as introducing supplier collaboration models with strategic suppliers. 

• Provide comprehensive analysis on events conducted. 

• Able to handle queries from suppliers & market stakeholders in supporting the procurement activity to run tenders. 

• Manage & resolve BAU issues and queries as per SLA. 

• Build, maintain, and foster a sustainable relationship with Key Stakeholders such as the Category Procurement team, Suppliers, and Market Users among others 

• Review, analyze, and interpret various reports & drive global KPI improvements. 

• Provide meaningful information on spend & buying patterns per category to the Category Procurement Team; and align with them to drive key strategic changes per category in order to reduce or optimize spend. 

• Able to engage remotely and across time zones in collaborating with diverse cultures 

• Identify opportunities to minimize operational & administrative activities for the Procurement team. 

• Create & Maintain DTPs, Knowledge Management articles for procurement & users. 

• Able to actively participate & conduct trainings on process updates & compliance 

• Be the subject matter expert on tasks and activities performed under Procurement Operations (have extensive sourcing and negotiation skills, contract checking and management, project management, etc.) 

• Be involved with the team in resolving critical/difficult issues and escalations. 

Accounts Payable: 

Role responsibilities: 

• Ensure timely and accurate quality check of invoices, including online payment (OLP) requests and down payments (DP). 

• Quality checks are effective and evidenced by zero quality issues on Parked and blocked invoices 

• Invoices returned to vendor (RTV) are followed up to get replacement invoice meeting quality criteria and this is posted in a timely manner to forestall any impact on KPIs especially Payment to terms (PTT). 

• Assist in resolving supplier and business queries related to accounts payable and executing the control requirements. 

Location and Skills: 

• Must be willing to work onsite in the Diageo office in Tokyo, Japan 

• Must have advanced to native level business Japanese and English language skills  

• Experience in Procurement-related systems such as SAP, Coupa, FairMarkit, and PowerBi preferable  

• Experience in processing and managing Accounts Payable-related tasks preferrable