TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.

Job Summary

The Document Control Administrator is responsible for providing comprehensive document management, administrative, and clerical support to the Bataan-Cavite Interlink Bridge (BCIB) Project Team. This role ensures accurate control, distribution, tracking, filing, and maintenance of project documentation in compliance with established project standards, procedures, and regulatory requirements. The incumbent will serve as a key point of coordination for document-related activities, ensuring that project records are properly organized, accessible, and up to date to support efficient project execution and stakeholder collaboration.

This role will be reporting onsite from Monday to Friday.

Responsibilities & Qualifications

Responsibilities

• Document Control and Management

• Establish and maintain the project document control system using ProjectWise and/or similar platforms.

• Receive, log, distribute, track, and archive project documents in accordance with company and project Quality plan and procedures.

• Maintain document registers, transmittals, revision histories, and distribution records.

• Document Coordination

• Coordinate with project teams, subconsultants, and clients regarding document submissions and approvals.

• Monitor document workflows and ensure timely processing of project deliverables.

• Verify compliance with document numbering, revision control, and filing standards.

• Records Management

• Maintain organized electronic and hard-copy project records.

• Ensure project documentation is complete, accurate, and readily retrievable.

• Support quality management requirements and document audits as required.

• Reporting and Administrative Support

• Prepare document status reports, transmittals, and document tracking logs.

• Assist with meeting documentation and other project coordination activities as needed.

• Provide document control support for the Bataan–Cavite Interlink Bridge Project and other projects as assigned.

Qualifications

• Bachelor’s degree in engineering, Construction Management, Business Administration, Information Management, or a related field.

• Minimum of 2 years of experience in document control, records management, or project administration for engineering or construction projects.

• Experience with electronic document management systems, such as ProjectWise, Procore, Acconex, etc.

• Proficient in Microsoft Office applications and Adobe Acrobat.

• Familiar with document control procedures, transmittals, revision management, and records management.

• Highly organized with strong attention to detail and the ability to manage multiple priorities.

• Strong written and verbal communication skills and the ability to coordinate effectively with multidisciplinary teams.

 

Additional Information

NOTE:  Job descriptions are subject to change at any time and may be routinely updated.  The job description is intended to provide a general understanding of the nature and scope of the position.  The employee may be called upon to perform duties not specifically included above.

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At TYLin Philippines, we recognize the significance of achieving a balanced work- life dynamic. Our mission is to foster an environment where you can professionally and personally flourish. Here’s why TYLin Philippines is an ideal place to advance your career:

 

Invest in Your Growth

• Focus on People Development: We are dedicated to your professional growth. Access training programs, mentorship opportunities, and career development initiatives to reach your full potential.

• Continuing Education Support: Invest in your future with access to tuition assistance and professional development programs.

 

A Culture of Care

• Employee Assistance Program: Access confidential counseling and support services to address personal and work-related challenges. This includes counseling assistance for traumatic/assault cases, mental health coverage with some sessions of MindCare Counseling per member per year, and preventive care services through our insurance providers.

• Generous Time Off: Take advantage of our generous vacation and sick leave benefits to recharge and spend quality time with loved ones.

Collaboration, mission-driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application. 

Join TYLin Philippines and experience a rewarding career where you can build a fulfilling life both inside and outside the workplace.