Deadline Date: Monday 7 September 2026

Requirement: Logistics Support Expert

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 418

Required Start Date: 1 October 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:  

Scope of work

• Provide logistics and asset management services covering the  receipt, storage, distribution, movement, inventory, accountability, and disposal of CIS assets.
• Maintain accurate asset records, support warehouse operations, coordinate with technical and logistics personnel, and ensure timely delivery of logistics services in accordance with organizational policies and applicable procedures.

Deliverables:

• Accurate and up-to-date CIS asset accountability records.
• Timely processing and documentation of all logistics and asset management transactions.
• Support for successful completion of annual inventory inspections and resolution of inventory discrepancies.
• Proper receipt, inspection, labelling, storage, and distribution of CIS assets within CSU AoR.
• Regular reporting on asset status, inventory activities, and logistics actions, as required.
• Cooperating with technicians to ensure that the correct CIS equipment is requested to satisfy the user's requirement;
• Monitoring the process of deliveries/shipments of goods/services to/from Warehouse, checking for quantity and quality, labelling, issuing to End-of-User;
• Liaising closely with internal LOG Section Head and LOG staff and providing assistance as required;
• Provide recommendations to improve logistics processes, asset accountability, and operational efficiency.
• Logistics services delivered in compliance with applicable procedures, policies, and performance standards

Duties and roles:

• Maintain accurate property accounting records for CIS assets within the logistics management system (CSU AoR in LOG database)
• Manage the lifecycle of CIS assets, including requisition, receipt, storage, distribution, transfer, exchange, movement, and disposal.
• Support periodic and annual inventory inspections, reconcile records, and resolve asset discrepancies.
• Monitor warehouse activities, including receiving, inspection, labelling, storage, and issuance of equipment to end users.
• Coordinate with technical staff (with internal LOG Section Head and LOG staff) to ensure requested CIS equipment meets operational and user requirements.
• Ensure logistics support activities are delivered in accordance with applicable procedures and Service Level Agreements (SLAs).
• Liaise with logistics personnel, warehouse staff, and asset account holders to coordinate logistics and asset management activities.
• Prepare and maintain logistics documentation, asset records, and supporting reports.
• Identify process improvements and provide recommendations to enhance logistics efficiency and asset accountability.
• Perform assigned duties independently with limited supervision and undertake additional tasks as directed by the Logistics Section Head.

Requirements

Skills, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 2 years post-related experience, or a secondary educational qualification with 4 years post-related experience;
• Vocational Training in Supply, Logistics or Supply Chain Management;
• Proven understanding of Asset Acquisition procedures;
• Proven ability to cooperate and advise on the technical aspects of ICT equipment;
• Practical experience in the use of working with ORACLE ERP Logistics and Asset management modules;
• Experience in activities which involve the provision of administrative assistance to compile, verify, record and process forms and documents, in accordance with NCI Agency directive/guidance;

Desirable qualifications:

• Practical experience in the use of NATO resource management tools;
• Knowledge and proven experience in the use Oracle Business intelligence for Logistics or Microsoft Power BI;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.
• Knowledge of NATO CIS assets regulations and local logistics regulations for NATO HQ.
• Knowledge and practical experience in using Microsoft Excel and SharePoint