Essential Job Duties:  

• Identify and resolve issues. Must be good at problem solving. 

• Schedule and lead project meetings, prepare agendas, develop and maintain master project budgets and timelines as required for each project and project phase to ensure overall project objectives and client needs are met and prepare and coordinate project reports and drawing reviews for clients, and property/facility management team at all project phases including conceptual, schematic, design development and construction phases. Identify resources needed and assign individual responsibilities. 

• Write and distribute meeting minutes for all project meetings to meeting attendees, client and stakeholders documenting important decisions made and tasks assigned. 

• Assist in the selection and contracting process and oversight of consultants and construction teams as necessary for each project. If appropriate/applicable, integrate the impact of other Project Management and C&W components, including brokerage, building operations, M.E.P., etc. as they relate to each project and project phase. 

• Create and execute project work plans and revise them as appropriate to meet changing needs and requirements. 

• Successfully initiate, plan, execute and close all project deliverables as committed. 

• Develop and manage project budget and schedule. Track project timelines and costs. 

• Must be competent in using Microsoft Project scheduling program.  Need to be able to create schedules in MS-Project and link tasks through dependencies and show critical path. Also need to be able to check and maintain schedules created by others. 

• Coordinate and track schedule dependencies for the successful completion of the project. Manage day-to-day operational aspects of a project and scope. Ensure the schedules of the various constituencies involved are coordinated 

• Provide weekly status and schedule updates on all projects in project tracking database. 

• Must be competent in using Microsoft Excel program.  Need to be able to create budgets, create formulas for calculating totals and percentages in MS-Excel. Must be also able to check and maintain the MS-Excel budgets of others. 

• Perform ROM budget estimates for projects. 

• Supervise general contractors and vendors to ensure satisfactory project completion. 

• Prepare, publish, and communicate project status, including input into the designated tracking systems. 

• Advise corporate management on all perceived risks to the successful completion of the project, and obtain decisions and approval from management on changes to project scope, design, schedule, and cost. Corporate real estate; Lease review, Tenant Improvement Allowance (TIA) collection, retail, and/or banking industry. 

• Communicate regularly with internal and external customers as appropriate to ensure the delivery of high-quality service and system support. 

• Facilitate dispute resolution. 

• Ensure project definition documents are prepared and maintained. 

• Create written scopes of work (SOWs) for request for proposal (RFP) and contracts for general contractors, design consultants and other relevant venders. 

• Issue and manage Request for Proposal (RFP) bid document and process. Perform bid leveling and bidder interviews.  Make bid award recommendation. 

• Issue contracts and purchase orders to venders. Includes performing budget transfers between various cost codes and trade lines in accounting system.  Entering Schedule of Values (SOVs) into accounting system to request purchase order and routing for management approval.  May include increasing or reducing budgets in accounting system as needed. 

Key Competencies: 

1. Client Focused 
2. Communication Proficiency (oral and written) 

3. Leadership 

4. Multi-Tasking 

5. Organization Skills 
6. Relationship Management 

7. Self Driven 
8. Technical Proficiency 

9. Team Player 
10. Time Management 

Requirements:  

• B.S Degree in related fields of Architecture, Construction Management, or Engineering preferred. 

• Requires seven (7) to ten (10) years of directly related project management and/or construction experience.   

• Hands-on experience with tenant improvement construction projects; ability to read and understand construction specifications (and construction drawings preferred) 

• Ability to plan, organize and coordinate multiple projects, maintain excellent client relations, client management, and consultation skills required 

• Proven leadership ability, administrative ability, technical background, and project responsibility experience preferred 

• Highly organized and skilled with time management; Superior oral and written communication skills required. 

• Willing/able to travel 

Travel:  

• Must be able to travel up to 35% of the time. Travel may vary in frequency and duration.