Position Summary:

The Contract Specialist is responsible for performing clerical tasks related to the efficient maintenance and processing of contracts, work orders, and purchase orders and their accounting activities, including preparing, revising, examining, and analyzing the documents while fostering outstanding internal and external communications, tracking, accountability, and integrity. Working hand in hand with the project teams, the contract specialist will have a full understanding of all our contracts and the contract life cycle. 

Position Type/Expected Hours of Work:

The Contract Specialist is a full-time (40 hours per week), non-exempt/hourly position.

Travel:

Travel is not expected for this position.

Supervisory Responsibilities:

The Contract Specialist does not have supervisory responsibilities.

 Compensation Range:  $25 - $28/hour

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree or equivalent experience
• 2 to 5 years of experience in a similar role writing or reviewing contracts for industrial construction projects.  Working with telecommunications or utilities companies is a plus.
• Experience and understanding of cost estimating and cost control, budget reporting, and record/document control
• Experience with quality assurance (QA) and quality control (QC) regarding contract documents
• Experience in construction project controls, cost estimating, and scheduling
• Experience with processing change orders

Essential Duties and Responsibilities:

• General understanding of construction contracting and contract accounting.
• Track the contract life cycle from initial inception to closeout, completion, and postmortem. 
• Contract preparation and management. This duty starts with the creation of a contract using an existing template. Tracks delivery to contractors, execution, management of edits, and gains authorization of acceptability of contractor edits to contract. Ensures proper execution of the contract with all required signatures prior to payment or start of work in the field. Responsible for obtaining all the proper insurance and releases and ensuring billing forms are filled out completely and accurately prior to requesting a signature.
• Create and track work orders, purchase orders, and change orders. Responsible for proper execution of signatures and checks to make sure dollar amounts are congruent between the unit pricing in contractual documents and the invoice for payment.
• Reviews the validity of change order requests from contractors and verifies that the terms, amounts, and updated contract/work order are agreed to.
• Process all vendors pay requests. Ensure all line items are aligned with contract terms and quantities have been approved by the applicable project manager. Ensures all required supporting documentation (lien releases, current insurance, record documents, etc.) is in place prior to submitting to accounts payable for processing.
• Enter and track project-specific costs, ensuring everything is allocated to a specific project when applicable.
• Create and track/allocate all check requests.
• Creates accounts receivable invoices or billings when we are working for an outside entity.
• Correspond with vendors and respond to inquiries.
• Communicate with co-workers, management, customers, and others in a courteous and professional manner.
• Other duties and projects as requested by the manager.

Job Requirements:

• Oral Communication—Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
• Written Communication—Writes clearly and informatively; impeccable spelling and grammar; varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information; Extreme attention to detail.
• Ethics—Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Language Skills—Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to large and small groups and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills—Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Reasoning Ability—Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Computer Skills—Proficient in multiple operating platforms; should have knowledge of Internet software and Microsoft Office Suite with proficiency in Excel.

Work Environment & Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is consistently required to sit; key/type, talk, hear, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms. The employee is occasionally required to stand; walk; balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Equal Opportunity:

Sonic is an equal opportunity employer. Sonic is committed to providing a work environment free of harassment, discrimination, retaliation and disrespectful or other unprofessional conduct based on sex (including pregnancy, childbirth, breastfeeding or related medical conditions), race, religion (including religious dress and grooming practices), color, gender (including gender identity and gender expression), national origin (including language use restrictions and possession of a driver's license issued under Vehicle Code section 12801.9), ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law or ordinance or regulation. It also prohibits discrimination, harassment, disrespectful or unprofessional conduct based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

ACKNOWLEDGEMENT:

Sonic is an at-will employer. The job description does not constitute an employment agreement, or contract, between the employer and employee and is subject to change. Other functions may be assigned and/or reassigned by the employer as the needs of the employer and requirements of the job change. The only employment contract that exists between you and Sonic is that of at-will employment. Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.