Financial Operations & Accounting Specialist – QuickBooks, Reconciliation & Multi-Entity

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Financial Operations & Accounting Specialist to manage financial records, reconciliations, and reporting across multiple entities.

This is a hands-on financial operations role — not basic bookkeeping. You’ll ensure financial data stays accurate, organized, and reliable, while identifying discrepancies and improving reporting workflows.

If you’re strong with QuickBooks, reconciliations, and Google Sheets/Excel and naturally spot inconsistencies in financial data, this role is a strong fit.

What You’ll Own

Accounting & Reconciliations

• Maintain and reconcile financial records across multiple entities
• Ensure transactions are accurately recorded in QuickBooks
• Investigate and resolve discrepancies
• Maintain clean, organized, and audit-ready financial records

Financial Reporting

• Prepare monthly financial reports and summaries
• Build and maintain financial trackers in Google Sheets / Excel
• Ensure consistency between accounting systems and reports
• Organize financial data for clear leadership visibility

Expense & Transaction Tracking

• Track property-level expenses, CapEx, interest, and other financial activity
• Ensure transactions are properly categorized
• Maintain accurate supporting documentation
• Identify missing entries, errors, or inconsistencies

Bank & Vendor Coordination

• Follow up with banks and vendors when needed
• Verify transactions, balances, and supporting information
• Ensure external records align with internal financial data

Process Improvement

• Identify inefficient or repetitive financial workflows
• Improve trackers, reporting systems, and documentation
• Build repeatable processes that improve accuracy and scalability

Requirements

• Experience in accounting, bookkeeping, or financial operations
• Hands-on QuickBooks experience; multi-entity experience strongly preferred
• Advanced Google Sheets / Excel skills, including formulas and complex trackers
• Strong reconciliation and financial data analysis skills
• Excellent attention to detail
• Strong analytical and problem-solving ability
• Ability to work independently with minimal supervision
• Clear written and verbal English communication
• Availability during U.S. business hours

Nice to Have

• Multi-entity or property-based accounting experience
• Experience tracking CapEx and property-level expenses
• Financial reporting experience
• Familiarity with Google Drive and Slack
• Experience improving accounting processes or financial systems

What Success Looks Like

• Accurate financial records and reconciliations
• Monthly reporting completed on time
• Discrepancies identified and resolved proactively
• Clean and structured multi-entity financial data
• Reliable financial tracking systems
• Continuous improvement in reporting and accounting workflows
• Leadership confidence in financial data accuracy

Tools You’ll Use

QuickBooks | Google Sheets | Excel | Google Drive | Slack

Why Join

• Fully remote opportunity
• High ownership across financial operations
• Exposure to multi-entity accounting and reporting
• Opportunity to improve financial systems and processes
• Direct impact on financial accuracy and leadership visibility
• Growth opportunities into Senior Accounting or Financial Operations roles

Interview Process

1. Initial Application Review
2. Spark Hire Intro Video
3. Pavago Recruiter Interview
4. Final Client Interview
5. Offer & Onboarding

Apply Now

If you’re experienced with QuickBooks, reconciliations, multi-entity financial records, and advanced spreadsheets, we’d love to hear from you.

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