What is the opportunity?

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to the CFO, RBC Capital Markets & COO, RBC CFO Group. The ideal candidate will possess a unique blend of administrative expertise, technical skills, and personal qualities that enable them to thrive in a fast-paced and dynamic environment. This individual will be responsible for handling a wide range of administrative and executive support tasks, maintaining confidentiality, and upholding the highest level of professionalism.

What will you do?

• Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment
• Manages the senior executive’s calendar demand with minimal input and direction and coordinates with key partners as required 
• Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion
• Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials
• Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources
• Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities
• Predict and proactively meet the needs of the team, including support for onboarding new staff, assisting in managing technology requirements for the team, overseeing vacation policy and scheduling
• Manage inquiries to support the functions needs, take ownership and accountability for administrative duties

What will you need to succeed?

Must Have

• 5+ years of Executive Assistant support experience supporting executives at large corporations
• Proactive approach to keeping calendars and senior executive organized
• Excellent verbal and written communication skills; excellent interpersonal skills, diplomacy, tact, positive can-do attitude
• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives
• Outstanding time management skills combined with a proven ability to pivot/adjust to changing priorities
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook
• Experience with Concur Expense System, Workday
• Ability to thrive in an independent work setting and doesn’t hesitate to share innovative ideas and best practices
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner

Nice to Have

• Ability to think beyond the task to the overall project objectives and improve processes, where possible
• Adaptability and openness to change
• Knowledge of RBC tools and resources to help manage the administrative requirements of a function

Job Skills

Additional Job Details

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.