VirtueStaff is seeking a proactive and skilled Bookkeeper & Financial Operations Specialist on behalf of our client, an established grant writing firm. In this position, you will oversee day-to-day accounting operations, accounts receivable (AR), accounts payable (AP), and financial reporting functions. Utilizing Zoho Books and Zoho Analytics, you will maintain general ledger accuracy, complete month-end financial statement preparation within 5 business days, and manage monthly KPI dashboards. This role requires prior bookkeeping experience within a grant writing firm, proficiency in modern productivity tools such as Claude and Monday.com, and a structured approach to cash flow management.

Responsibilities

• Perform regular reconciliations for bank, credit card, and shareholder accounts, entering all transactions accurately into Zoho Books.
• Prepare updated financial statements, including Income Statements, Balance Sheets, and Statements of Cash Flows, within 5 business days of month close.
• Record and present key financial metrics, operational KPIs, and grant reporting data on a monthly basis using Zoho Analytics, Google Sheets, and Excel.
• Generate, issue, and collect client invoices on scheduled due dates, actively working to minimize outstanding balances and maintain zero Days Sales Outstanding (DSO).
• Update client credit cards and payment records promptly while executing structured follow-up procedures for any overdue accounts.
• Schedule and process vendor and supplier payments to ensure disbursements occur on their designated due dates in accordance with contractual terms.
• Process internal employee payroll accurately and disburse payments to external contractors on schedule.
• Review operational expenditures periodically to identify efficiency improvements and cost-reduction opportunities.
• Utilize Claude and other AI tools alongside Monday.com to streamline administrative reporting and enhance operational workflows.

Requirements

• Prior accounting or bookkeeping experience within a grant writing firm is strictly required.
• Minimum of 3 years of full-charge bookkeeping experience, including AR/AP management, general ledger reconciliations, and financial statement compilation.
• Minimum of 2 years of hands-on experience using Zoho Books and Zoho Analytics.
• Advanced proficiency in Excel and Google Sheets, including formulas, pivot tables, and data modeling, alongside general Google Workspace applications.
• Working knowledge of Monday.com for task management and Claude or similar AI applications for workflow support.
• Strong organizational skills with the ability to manage simultaneous deadlines across bookkeeping, AR, AP, and grant reporting functions.
• Professional written and verbal English communication skills, high attention to detail, and discretion when handling confidential financial data.

Benefits

• Work From Home
• Performance Bonus