Site Clerk

Site Office & Administrative Support

• Perform general office administrative duties, data entry and ad-hoc tasks as assigned by the Chief Resident Engineer, Resident Engineers, QA/QC Lead or the Project Secretary
• To perform other ad hoc clerical duties as and when required.
• Coordinate IT support requests for the Engineer’s site office, including setup for computers and accessories.
• Ensure office cleanliness and monitor office cleanliness and the cleaners. 
• Coordinate with contractors regarding the Engineer’s site office maintenance.

QA/QC & Technical Document Support

• Maintain, log, and update QA/QC-specific registers, including Non-Conformance Reports (NCRs), Site Observation Notices (SONs), Requests for Inspection (RFIs), and inspection/testing records. 
• Act as the gatekeeper for all project and QA/QC correspondence, ensuring incoming/outgoing documents comply with SMEC’s document control standards and are distributed promptly to relevant personnel. 
• Assist QA/QC Engineers with formatting, compiling, printing, and archiving weekly/monthly QA/QC progress reports, inspection logs, and compliance records (hardcopy and softcopy). 
• Assist with uploading, tracking, and filing technical documents and submittals within the Common Data Environment (CDE) / pool server.

Site Clerk – Requirements

• Good working knowledge of Microsoft Office. Familiarity with Common Data Environment (CDE) platforms or software, such as Aconex, will be an added advantage.
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