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The department of Medicine has an exciting opportunity for a full-time Project Coordinator. The Project Coordinator organizes project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE RESPONSIBILITIES

• Assists with the assignment of tasks to internal teams to include schedule management.
• Assists with budget preparation and tracks all project related expenditures.
• Monitors project progress and addresses any issues that arise.
• Assists with the identification of completion shortfalls.
• Acts as the point of contact and communicates the project status to relevant stakeholders. 
• Communicates timeline changes and new information to project team.
• Creates and maintains comprehensive project documentation, plans and reports. 
• Ensures all needed documentation is current and properly filed and stored.
• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
• Organizes, attends and participates in project meetings.
• Prepares necessary presentation materials for project meetings.
• Records minutes and takes detailed notes during meetings.
• Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions

• Onboard and offboard for all faculty, staff, and volunteers for Division of Infectious Diseases
• Prepare and submit Add/Change form for providers.
• Assist with new ID badges, security access to buildings, parking, telecom, lab coats, professional headshots, computer and computer accessories, supplies, list of division contacts, etc.
• Coordinate and initiate credentialing process for the Division of Infectious Diseases providers:
• Maintain a checklist for each incoming faculty and staff members and monitor timelines to complete credentialing and provider enrollment by due date. Submit packets to appropriate department for review and approval.
• Request and schedule Level II Background screening with appropriate department with IDR and JE.
• Coordinate recredentialing and renewal of Clinical Privileges with UM and JHS
• Requests and submits case logs for providers for recredentialing
• Acquire signatures from division/clinical chief
• Coordinate Appointments, Promotions, and Tenure (APT) process for ID. Obtain, prepare, track, and submit all documents (e.g., CVs, Letters of Support, etc.) pertaining to each faculty member applying for APT.
• Create slide presentation for faculty requesting Promotions and Tenure
• Prepare and collect Divisional votes for APT process for each faculty
• Directly support departmental initiatives, facilities requests, timely submission of Continuing Medical Education reimbursements, requisitions, invoices, and general purchasing needs for the Division.
• Support early career investigators with grant-related purchases and invoices, petty cash reconciliation, and travel reimbursements.
• Support IDRU and IDPU unit with purchases, inventory, and day-to-day operations specific to the unit.
• Provides ancillary support to faculty for research activities, clinical activities, business services, student services, etc.
• Performs complex assignments and resolves issues and problems referred by their supervisor.
• Other duties assigned

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• High school diploma or equivalent
• Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to work independently and/or in a collaborative environment.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to understand and follow instructions.
• Skill in completing assignments accurately and with attention to detail.
• Ability to manage a budget and work within the constraints of that budget.
• Ability to process and handle confidential information with discretion.
• Proficiency in computer software (i.e. Microsoft Office).

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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