About this Ocean Import Coordinator role at Rhenus
Rhenus · Onsite · Cranford, United States of America
What You Can Expect:
- Coordinate ocean import shipments from pre-alert through final delivery, including FCL and LCL cargo.
- Monitor vessel schedules, arrival dates, shipment milestones, free time, and cargo availability.
- Review and process import documentation, including HBLs/MBLs, commercial invoices, packing lists, arrival notices, and other required shipping documents.
- Coordinate with customers, carriers, NVOCCs, customs brokers, truckers, warehouses, overseas agents, and origin offices to ensure timely customs clearance, cargo release, and delivery.
- Ensure required shipment information and documentation is provided for U.S. import and customs processes, including ISF requirements where applicable.
- Track shipments throughout the transportation cycle, proactively communicate status updates, and resolve delays, documentation issues, holds, discrepancies, and service exceptions.
- Prepare and distribute arrival notices and required documentation to customers, customs brokers, consignees, and other parties.
- Monitor free time and proactively manage potential demurrage, detention, storage, and other accessorial charges.
- Maintain complete and accurate shipment files within the freight forwarding/TMS system in accordance with company standards.
- Review carrier and vendor invoices, reconcile shipment costs, and ensure accurate and timely customer billing.
- Support quotations, rate requests, and commercial activities as required.
- Coordinate cross-trade shipments and collaborate with Rhenus offices and partners globally.
- Work closely with Sales, Finance, and Operations to ensure a seamless customer experience.
What You Bring:
- 2+ years of hands-on ocean freight forwarding experience, with a strong focus on import operations.
- Demonstrated experience independently coordinating FCL and LCL ocean import shipments from pre-alert through final delivery.
- Strong knowledge of Bills of Lading, arrival notices, import documentation, cargo release processes, Incoterms, and international shipping procedures.
- Knowledge of U.S. import requirements, customs clearance processes, and ISF requirements.
- Experience coordinating with customs brokers, ocean carriers, NVOCCs, overseas agents, truckers, and warehouses.
- Understanding of demurrage, detention, storage, free time, and other import-related accessorial charges.
- Experience with Letters of Credit, cross-trade shipments, and international agent coordination is an asset.
- Dangerous Goods (DG) certification or experience handling hazardous ocean cargo is an asset.
- Experience using freight forwarding/TMS platforms; CargoWise experience is an asset.
- Excellent communication and customer service skills, with the ability to build strong relationships across internal and external stakeholders.
- Strong organizational and time management skills, with the ability to prioritize multiple shipments in a fast-paced environment.
- Exceptional attention to detail and accuracy, particularly when preparing shipping documentation and managing operational records.
- Attention to Detail and Accuracy a must: Strong attention to detail required for documentation and day-to-day tasks.
- A proactive, team-oriented mindset with strong problem-solving skills and a commitment to delivering exceptional customer service.
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