About this Intern - Company Secretary role at Rhenus
Rhenus · Onsite · Mumbai, India
What You Can Expect:
What you will be doing
Objective of the Role:
To support the CS function for the whole Rhenus India Group.
Years of Experience:
Completion of CS Professional examination.
Roles & Responsibilities
- Secretarial & Board Support
- Assist in preparation of Board Meeting agenda, notes, and supporting documents
- Draft and circulate Board and Committee meeting notices
- Coordinate for scheduling of meetings across group entities
- Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation
- Maintain statutory registers and records under Companies Act
- Regulatory & Compliance (Companies Act, FEMA, etc.)
- Assist in ensuring compliance with Companies Act, 2013 and applicable rules
- Support in FEMA compliance, including:
- Filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.)
- Track and ensure timely filings with MCA, RBI, and other authorities
- Filings & Documentation
- Preparation and filing of ROC forms (MCA portal)
- Handling XBRL filings (financial statements and compliance-based filings)
- Maintain proper documentation and filing systems (physical & electronic)
- Support in drafting resolutions and corporate documents
- Compliance Tracking & MIS
- Maintain compliance trackers for multiple entities within the group
- Monitor due dates and ensure timely completion of compliances
- Prepare periodic compliance reports and MIS dashboards for management
- Assist in internal audits and compliance reviews
- Corporate Governance & Support Functions
- Support in implementation of corporate governance practices
- Assist in maintaining group structure records and entity-level compliance data
- Coordinate with finance, legal, and external consultants
What You Bring:
Other requirements:
- Communication Skills: Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.
- Attention to Detail: High accuracy in statutory filings, compliance records, documentation, and deadlines
- Technical Knowledge: Understanding of the Companies Act, 2013, MCA filings, and corporate governance; FEMA/RBI knowledge is an advantage.
- MS Office Proficiency: Working knowledge of Word, Excel, PowerPoint, and Outlook.
- Planning & Organisation: Ability to prioritise tasks and manage compliance calendars across multiple entities.
- Analytical Skills: Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.
- Documentation & Record Management: Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.
- Confidentiality & Integrity: Discretion in handling sensitive corporate and Board-related information.
- Learning Agility: Willingness to learn and stay updated on regulatory changes.
- Work Approach: Proactive, organised, accountable, and collaborative.
Joining Availability: Immediate joiners preferred.
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