Timesheet Management

• Manage and monitor the timesheet process, addressing issues promptly.
• Ensure proper storage and maintenance of timesheets, both electronically and in hard copy.

Documentation and Record Keeping

• Maintain employees’ Personal Files, ensuring accurate and updated documentation.
• Prepare necessary paperwork for new personnel deployment, including Contracts of Employment and other employment forms.

• Assist the HR Manager in the Stand Up/Ramp Down process for all employee data.

HR Operations

• Ensure electronic filing and hard copy filing is always up to date.
• Produce demand letters for CR Employees when required.
• Liaise with local national employees on employee relations matters when necessary.

Regulatory Compliance

• Keep the HR Manager informed of changes in HR regulations within FI & KRG regions.
• Ensure compliance with HR regulations and professional representation of Control Risks.

Confidentiality and Security

• Uphold confidentiality with sensitive information and implement security measures for data storage.

Recruitment and Onboarding

• Assist in the recruitment process, including coordinating job postings, reviewing resumes, and scheduling interviews.
• Facilitate the onboarding process for new hires, ensuring accurate completion of all required paperwork.

Employee Record Management

• Maintain accurate and up-to-date employee records, ensuring compliance with company policies and regulations.
• Monitor and track employee leave, maintaining accurate records and timely communication.

General HR Support & Additional Duties

• Respond to employees’ queries and provide general support.
• Perform any other duties assigned by the line manager.

Requirements

Essential

• Bachelor’s degree in human resources, Business Administration, or related field.
• Proven experience in HR administration or similar roles.
• Strong administrative and organizational skills.
• Excellent written and verbal communication skills.
• Familiarity with HRIS (Human Resources Information System).
• Understanding of labour laws, regulations, and HR compliance.
• Proficiency in MS Office (Word, Excel, PowerPoint) and relevant software.
• Attention to detail and ability to handle sensitive information with discretion.

Preferred

• Additional certifications in Human Resources.
• Previous experience in multinational organizations.
• Knowledge of recruitment processes and onboarding procedures.
• Experience with employee relations and conflict resolution.
• Cultural sensitivity and awareness.
• Familiarity with onboarding procedures and training coordination.

Qualifications and Specialist Skills

• Recruitment Support: Coordination of job postings, resume screening, and interview scheduling.
• Onboarding and Offboarding: Facilitation of onboarding processes, including documentation and training coordination.
• Employee Record Management: Maintenance of accurate and up-to-date employee records.
• Conflict Resolution: Basic understanding of conflict resolution principles.
• Cultural Sensitivity: Awareness and ability to navigate cultural differences.
• Timesheet Management: Managing and monitoring of timesheet processes.

Benefits

• Competitive salary.
• As an equal opportunities’ employer, we encourage suitably qualified applicants from a wide range of backgrounds to apply and join us and are fully committed to equal treatment, free from discrimination, of all candidates throughout our recruitment process.