About this Facilities Support Administrator role at Smith+Nephew
Life Unlimited. At Smith+Nephew, we design and manufacture technology that takes the limits off living.
We are seeking a proactive and customer-focused Facilities Support Administrator to support the day-to-day operations of our workplace and help maintain a safe, compliant, and efficient working environment. This role is responsible for a wide range of administrative and facilities-related activities, ensuring employees, visitors, and contractors experience a well-managed and professional workplace.
The successful candidate will provide front-of-house support, assist with workplace services, maintain facility records, coordinate office resources, and support health, safety, and environmental (HSE) initiatives across the site.
What will you be doing?
Facilities Administration
Manage front-of-house services, including visitor management and reception-related activities.
Support housekeeping and security service coordination.
Conduct routine site inspections and report any issues requiring attention.
Manage office mail and courier services.
Coordinate employee and visitor access control arrangements.
Maintain site records, documentation, notices, certificates, and signage.
Support the Facilities Manager with day-to-day facilities operations and projects.
Assist with the management and supervision of facilities service contractors.
Office & Workplace Support
Order and maintain office supplies and workplace consumables.
Coordinate meeting room bookings and room setup requirements.
Restock office and café consumables as needed.
Arrange the purchase of small-value materials required for facility maintenance and operational tasks.
Organize and coordinate meetings, events, and workplace activities.
Maintain facility-related records and lists, including:
First Aid Responders and Emergency Wardens
Security card access information
Vehicle registrations
Locker assignments
Help ensure facility assets meet business, operational, and legal requirements.
Health, Safety & Compliance Support
Support site health, safety, and environmental (HSE) programs and initiatives.
Report safety concerns and non-compliance issues.
Monitor and replenish first aid supplies.
Communicate HSE and emergency information to visitors attending the site for the first time.
Assist with emergency preparedness activities, including evacuation and shelter-in-place procedures.
What you need to be successful?
High School Diploma or equivalent and 4+ years of experience in facilities administration, office administration, workplace services, or a related corporate support environment.
Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.
Experience with data entry, report preparation, and managing correspondence through various software applications.
Previous experience working in a corporate office environment.
Preferred
Additional education, certification, or training in Office Administration, Business Administration, or a related field (Certificate, Diploma, BBA, MBA, or equivalent).
Experience supporting workplace facilities, office management, or administrative operations.
You. Unlimited!
We believe in creating the greatest good for society. Our strongest investments are in our people and the patients we serve.
Inclusion and Belonging- Committed to Welcoming, Celebrating and Thriving on Inclusion and Belonging, Learn more about Employee Inclusion Groups on our website (https://www.smith-nephew.com/ ).
Your Future: 401k Matching Program, 401k Plus Program, Discounted Stock Options, Tuition Reimbursement
Work/Life Balance: Flexible Personal/Vacation Time Off, Paid Holidays, Flex Holidays, Paid Community Service Day
Your Wellbeing: Medical, Dental, Vision, Health Savings Account (Employer Contribution of $500+ annually), Employee Assistance Program, Parental Leave, Fertility and Adoption Assistance Program
Training: Hands-On, Team-Customized, Mentorship
Extra Perks: Discounts on fitness clubs, travel and more!
Smith+Nephew provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
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