Application Instructions

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.

Active City Year Staff members must login to Workday to apply internally.

Position Overview

Job Description

Responsibilities 

Development/Database Operations Support 

• Process gifts and record pledges. 

• Assist with database updates, clean-up, and other efforts as needed. 

• Generate monthly pledge reminders as necessary 

• Process development-related mailings 

• Support the fidelity of development data in Salesforce through regular data updates  

• Prepare correspondence, and other administrative services as assigned. 

Marketing and Communications Support 

• Support communications efforts including but not limited to reviewing e-news content, newsletters, and other marketing content  

• Lead social media efforts 

• Gather, prepare, and archive photos, video, and interviews for outreach materials 

• Design collateral materials such as brochures, programs, invitations, and flyers (Canva, Microsoft Publisher, InDesign) 

• Manage website updates 

Events Support 

• Support all Development events including annual gala 

• Support event sponsorship planning, outreach, and follow-up for all events 

• Manage the events calendar including national and local events and external partnerships 

• Manage event spreadsheets including revenue stages, attendance, benefits, and historical  

• Ensure accurate event campaign data in Salesforce 

• Manage event email and direct mail communication 

• Secure necessary vendors, obtain quotes, secure contracts, and monitor vendor performance 

• Manage staffing plans and train AmeriCorps members, staff, and volunteers on roles as necessary 

• Maintain record of materials, plans, and documents for future reference 

• Support post event management including thank you letters, database update with donor notes, event notes, vendors paid, gifts/sponsorships collected 

Cross-functional development support 

• Assist with shared goals of City Year Rhode Island 

• Participate in all staff support for site-wide programming 

• Serve on a site-wide committee 

Basic Qualifications 

• 1-3 years database software experience required (Experience with Salesforce or similar platforms) 

• Strong attention to detail and ability to manage multiple workstreams at once  

• Administrative and event management experience in a professional environment utilizing Microsoft Word, Excel, Publisher, and Outlook. (Knowledge of Photoshop, Illustrator, InDesign, Canva is a plus.) 

• Excellent written and oral communication skills with a demonstrated ability to engage a wide range of audiences 

• Demonstrated ability to build strong internal and external relationships 

Benefits