As a Ward Clerk, you will assist with administrative patient care by preparing patient records, charts and arranging treatments.  

You will also transcribe physician orders, organize care services such as lab tests and x-rays and answer phones. 

You will respond to patient call lights and coordinate appropriate assistance. 

The above summary is intended to describe the general nature and level of work performed by the positions. It should not be considered exhaustive.  

ACCOUNTABILITIES 

• Gathers, prepares, and/or checks file charts, records, and other documents and performs all other clerical tasks necessary for the admission, transfer, and discharge of patients in the nursing unit. 

• Notifies appropriate parties such as admitting, housekeeping, etc., of actions taken.  

• Maintains patient charts, attaching and inserting appropriate forms, charges, and reports; notes allergies and other pertinent data provided by the physician and nursing staff. 

• Generally, acts as the unit's communications source: answers patient call lights; takes and relays messages to patients, physicians, nursing staff and other employees; keeps the unit manager, charge nurse, or supervisor informed of existing or potential problems. Accurately and promptly transcribes physician’s orders into computer and unit records and files for nursing personnel. 

• Provides a welcoming environment for the unit portraying a positive attitude to patients and families; receives and directs visitors, using customer service principles, and provides them with routine information regarding the hospital and unit's policies and procedures. 

• Assists in admitting patients to the nursing unit by helping them to change their clothing and assisting them to the bed; obtains necessary or specialized supplies or equipment needed for the patient. Ambulates or assists with ambulation, lifting, transferring to and from wheelchair or wheeled bed, transports, or escorts patients in and around the hospital as needed procedures, transfer, or discharge. Discharges patients and performs routine cleaning tasks in the nursing unit, as necessary. 

• May assist in the following: delivering specimens to the laboratory (practicing standard precautions at all times), delivering, and picking up reports, moving beds, obtaining drugs, medicines, and supplies, as needed. 

• Prepares and maintains a variety of files, records, logs, and schedules as they pertain to the operation of the unit. 

• Regularly checks and maintains stock of supplies needed to operate the assigned unit as directed. 

REQUIREMENTS 

• Education: Must be a high school graduate or equivalent.  

• Skills: Six weeks to three months of on-the-job training is required to learn the unit’s routine, policies, and procedures. 

PREFERRED REQUIREMENTS 

• Skills: Prefer previous experience as a unit/ward clerk including computer (order entry) and medical terminology.