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Job Description:

Join Job Duck as an Executive Administrative Assistant and become a key contributor to the smooth operation of a busy legal practice. In this role, you will provide high level administrative support, manage schedules, coordinate communications, and help maintain efficient workflows that keep daily operations running seamlessly. You will also play an important part in supporting client intake activities, tracking prospective clients, and ensuring timely follow up throughout the client journey. This opportunity is ideal for someone who is organized, proactive, and confident communicating with clients while balancing multiple priorities. Your ability to anticipate needs, maintain structure, and support both administrative and client related processes will have a direct impact on productivity, client satisfaction, and overall business success.

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

• Respond to inquiries professionally and ensure timely communication

• Prepare reports, summaries, and administrative documentation as needed

• Maintain confidentiality when handling sensitive client and company information

• Identify opportunities to improve administrative and client management processes

• Manage executive calendars, appointments, and scheduling priorities

• Organize and maintain administrative records, documents, and correspondence

• Support lead follow up efforts to help maximize consultation attendance and conversion opportunities

• Coordinate meetings, consultations, and follow up communications

• Serve as a primary point of contact for clients and prospective clients

• Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail

• Provide general executive and operational support to ensure smooth daily business operations

• Monitor and track new leads through the intake and consultation process

• Maintain accurate client and prospect information within CRM systems

• Assist with client onboarding and document collection processes

• Coordinate with internal teams to ensure tasks and deadlines are completed efficiently

Requirements:

• Time Zone: Eastern Standard Time
• Office Hours: 8:00 AM to 5:00 PM

Required Experience

• Previous administrative experience in a Law Firm mandatory
• Calendar Management mandatory
• Experience supporting client intake, lead follow up, or sales related administrative processes preferred
• Ability to track prospective clients and maintain organized follow up systems
• Experience handling client inquiries and coordinating consultations
• Comfortable communicating with potential clients in a professional and persuasive manner
• Experience working with CRM systems preferred
• Familiarity with sales pipelines, lead tracking, and client relationship management preferred
• Strong organizational skills
• Confident and professional presence
• Structured and methodical working style
• Proactive mindset with the ability to anticipate needs
• Excellent written and verbal communication skills
• Time management and prioritization skills
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Professional and client focused communication
• Comfort working independently in a remote environment

Required Skills

• Administrative Support
• Executive Support
• Legal Office Administration
• Calendar Management
• Client Communication
• Client Intake Coordination
• Sales Support
• Lead Follow Up
• CRM Management
• Relationship Building
• Client Relationship Management
• Pipeline Management
• Organization and Prioritization
• Time Management
• Attention to Detail
• Written Communication
• Verbal Communication
• Problem Solving
• Professionalism
• Multitasking
• Proactive Approach
• Client Service Orientation
• Independent Remote Work
• Confidential Information Handling

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.