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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description (JD) – Building Maintenance Executive

1. Job Purpose

To ensure the smooth, safe, and efficient operation of building infrastructure and facility maintenance activities, including electrical systems, HVAC, plumbing, fire protection, civil works, and other essential utilities. The role is responsible for preventive and breakdown maintenance, statutory compliance, vendor coordination, and maintaining uninterrupted facility operations.

2. Key Responsibilities

A. Building Maintenance & Technical Operations

B. Preventive & Corrective Maintenance

C. Fire & Life Safety

D. Safety & Statutory Compliance

E. Vendor & Work Order Management

F. Energy & Resource Management

G. Documentation & Reporting

Escalate critical equipment failures, safety risks, and service disruptions to the reporting manager.

Maintain records of inspections, vendor visits, statutory compliance, and completed maintenance activities.

Track maintenance KPIs, SLA performance, and outstanding work orders.

Prepare daily activity reports, monthly maintenance reports, and pending-action trackers.

Maintain updated asset registers, equipment logs, maintenance schedules, and breakdown records.

Ensure efficient utilization of maintenance materials, tools, and spare parts.

Support energy-saving initiatives and sustainability programs.

Report abnormal utility consumption, leakages, and equipment inefficiencies.

Monitor electricity and water consumption and identify opportunities for conservation.

Ensure work orders and maintenance tickets are updated and closed in the designated CAFM/CMMS system.

Support purchase requisitions, Purchase Order (PO) follow-ups, quotations, and invoice verification.

Verify completed work against approved work orders and service reports.

Monitor contractor performance, work quality, safety compliance, and completion timelines.

Coordinate with maintenance contractors, OEMs, and service providers for planned and corrective maintenance.

Maintain statutory certificates, inspection reports, equipment test records, and compliance documentation.

Ensure contractors follow site safety procedures and use appropriate PPE.

Conduct routine safety inspections and report unsafe conditions, near misses, and incidents.

Follow Permit to Work (PTW), Lockout/Tagout (LOTO), and Job Safety Analysis (JSA) procedures, as applicable.

Ensure compliance with applicable electrical, fire, building, and EHS requirements.

Report any fire and life safety deficiencies and track corrective actions to closure.

Support emergency response, evacuation drills, and fire safety training.

Ensure emergency exits, staircases, fire doors, and access routes remain clear.

Coordinate scheduled inspections, testing, and maintenance of fire protection systems.

Monitor the operational readiness of fire alarm systems, fire pumps, hydrants, sprinklers, emergency lighting, and fire extinguishers.

Follow up with vendors and OEMs for pending repairs and maintenance activities.

Maintain equipment history, maintenance checklists, inspection reports, and service records.

Track Mean Time to Repair (MTTR) and Mean Time Between Failures (MTBF) to improve equipment reliability.

Monitor equipment performance and support Root Cause Analysis (RCA) for recurring failures.

Ensure timely closure of preventive maintenance, corrective maintenance, and breakdown work orders.

Prepare and execute preventive maintenance schedules as per the approved maintenance calendar.

Ensure all building assets are maintained in good working condition.

Coordinate civil maintenance activities such as wall repairs, painting, waterproofing, flooring, ceiling repairs, doors, and windows.

Attend breakdowns, troubleshoot faults, and coordinate timely rectification to minimize operational disruptions.

Conduct routine inspections of buildings, utility areas, equipment rooms, common areas, and facility infrastructure.

Ensure the proper functioning of DG sets, UPS systems, transformers, LT panels, and other electrical equipment, as applicable to the site.

Monitor and maintain building infrastructure, including electrical panels, lighting, power distribution, HVAC, plumbing, drainage, pumps, and water supply systems.

Location:

Scheduled Weekly Hours:

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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