Position Title:

Department:

Job Description:

The Talent Acquisition Specialist manages recruitment activities to strategically attract and secure top talent dedicated to the care of OU Health’s patients. This role acts as a partner to hiring managers, candidates, and the Talent Acquisition team. Key responsibilities include identifying and utilizing effective recruitment tools to build candidate pipelines, collaborating with hiring managers to assess recruitment needs, implementing targeted recruitment strategies, managing requisitions and job postings, ensuring the selection of high-quality candidates, and formulating job offers.

Essential Responsibilities:

Responsibilities listed in this section are core to the position.  Inability to perform these responsibilities, with or without an accommodation, may result in disqualification from the position. 

• Acts as a Brand Ambassador demonstrating knowledge of OU Health service lines and total rewards benefit packages. 

• Champions OU Health Talent Acquisition practices to ensure best in class, efficient candidate experiences that reflect OU Health’s brand, culture and growth throughout the entire recruitment process. 

• Models adherence to Service Level Agreements (SLA) to ensure a smooth and efficient hiring process

• Stays well-informed of recruiting strategies and market trends to recommend processes to enhance the hiring process. 

• Partners with hiring leaders to develop recruitment strategies for critical and/or hard-to-fill positions.  Utilizes data to make informed recommendations. 

• Recommends and coordinates ad placement with internal and external agents. 

• With HR Leadership approval, utilizes staffing agencies and external search firms. Serves as liaison between hiring leaders and external staffing sources. 

• Collaborates with hiring leaders to identify expectations, clarify processes and understand talent needs to provide the most qualified, best fit candidates.  Makes recommendations to ensure proper applicant flow. 

• Identifies qualified candidates for vacant positions by screening resumes, conducting interviews by phone, in person or virtually. 

• Utilizes sourcing techniques to identify qualified passive and active candidates and improve candidate flow. 

• Conducts strategic recruitment activities including attending/planning and organizing job fairs, conferences, on-campus and other special events related to Talent Acquisition. 

• Ensures excellent candidate and hiring manager experiences by promptly responding to applicants, scheduling interviews, and providing timely updates throughout the hiring lifecycle. 

• Maintains accurate information in the Applicant Tracking System to ensure compliance with organizational policy, procedures and state and federal employment laws. 

• Calculates and negotiates job offers for the hiring manager’s selected candidates.  Manages the counteroffer process ensuring proper approvals and communication. 

• Communicates declinations to candidates in a positive manner.  Assists strong candidates in finding other opportunities in OU Health that align with their skills and qualifications. 

• Collaborates with other teams in Human Resources to ensure a positive experience for hired candidates during onboarding. 

• Actively and collaboratively participates in team meetings and strategy sessions.  

• Participates in professional development activities and SLA/KPI reviews to improve results and share market insights. 

• Provides support, training, guidance and assistance to other team members.

General Responsibilities:

• Performs other duties as assigned.

Minimum Qualifications:

Education: Bachelor's degree required.

Experience: At least 3 years of experience in recruiting and talent acquisition required.

License(s)/Certification(s)/Registration(s) Required:

SHRM-CP, SHRM-SCP, PHR, or SPHR certification at the time of hire or attainment within 12 months of hire.

Knowledge, Skills and Abilities:  

• Knowledge of medical terminology and healthcare practices.

• Demonstrates strong business and financial acumen.

• Advanced ability to use Applicant Tracking Systems, experience with Workday preferred.

• Self-motivated professional that works well under pressure and with limited supervision.

• Highly organized with ability to multi-task and manage a high volume of requisitions.

• Advanced written and verbal communication skills.

• Strong ability to build and maintain relationships.

• Strong ability to use Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams).

• Strong ability to provide excellent customer service to candidates, leaders and team members.

• Advanced understanding of best-in-class recruitment practices.

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.