Department

Military Staff

Division

Accounting/Finance

Salary

$97,861.00 - $110,450.00

Job Profile

JC-00644600-30 - Supervisor of Fiscal Services (Council 94 Local 2886 Public Safety)

Scheduled Work Days & Work Hours

Compressed work week. Tuesday - Friday, 7:30 AM to 4:45 PM

Job Requisition Number

JR104110 Supervisor of Fiscal Services (Open)

Pay Grade

U00334 A

Classification

Supervisor of Fiscal Services

Class Definition

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

     To maintain control of accounts for the financial transactions of several funds and prepare financial statements and related reports.

     To be responsible and accountable for the proper receipt and disbursement of departmental funds and

to assist in the assurance that these funds are used for the purposes for which they are allotted and prepare forms and route reports necessary for the operation of such funds.

     To interface with federal funding sources to insure that all eligible federal resources are made available to the department; to prepare cash estimates and reports of expenditures in order to maintain a positive cash flow in all federal accounts; to be responsible for revisions of cost allocation plans to meet changing federal regulations; and to assist with responses to federal audits.

     To review the work of employees engaged in the maintenance of the Master Cooperative Agreement between the State and the Rhode Island National Guard and all supporting records.

     To coordinate with federal program directors to develop quarterly and annual budget estimates.

     To analyze budgetary relationships and develop recommendations for annual operating and capital budgetary actions on base programs, activities, and functions, and serve as a fiscal resource to departmental leadership in the decision-making process.

     To ensure that quarterly allotments are adequate to meet projected obligations and prepare quarterly extension letters for prior year open cooperative agreements.

     To examine and verify requisitions, purchase orders, invoices, travel statements, payrolls, transmittal sheets, check registers and checks, and maintain files of requisitions, purchase orders, utility orders and other related records.

     To maintain working files of purchase orders, salaries for federally reimbursed state employees, requests for operation & maintenance and major/minor construction project files. 

     To reconcile agency records with those of the Division of Accounts and Control and the federal comptroller.

KNOWLEDGE SKILLS AND CAPABILITIES:

A thorough knowledge of the principles and practices of auditing and accounting; a working knowledge of the principles of state and federal government finance; knowledge of the methods of data collection; the ability to analyze and interpret accounting systems and procedures; knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing; the ability to analyze and prepare financial statements; the ability to plan, organize, and coordinate work assignments; a working knowledge of standard office methods and procedures; the ability to perform accounting functions using multiple computer based programs; Ability to utilize problem solving techniques and to work independently; Ability to communicate effectively as well as establish and maintain effective working relationships with others; Ability to develop and recommend budgetary revisions; and related capacities and abilities. Proficient in Microsoft Access and Excel.

EDUCATION AND EXPERIENCE:

Education – Such may have been gained through graduation from a business school or college of recognized standing with specialization in accounting or business administration;

and Experience – Such as may have been gained through nine or more years of employment in a public agency or private industry involving responsibility for the performance of detailed accounting/bookkeeping work incomplex accounting systems. Experience within a military environment highly preferred. Or, any combination of education and experience that shall be substantially equivalent to the above education and experience. 

Additional Requirements: The candidate selected for this position is subject to BCI and NAC background investigation for security purposes. Must have the ability to obtain and maintain a security clearance as required. Candidate must also maintain a valid driver’s license throughout duration of employment.

Supplemental Information

Within the Executive Military Staff, to be responsible for monitoring and evaluating the fiscal activities relative to the department’s business services; and to do related work as required.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.