Make a difference at one of Florida’s premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly’s deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

JOB TITLE

JOB DESCRIPTION SUMMARY

JOB DESCRIPTION

Administrative and Clerical Functions

• Provide general office support including greeting visitors and directing inquiries appropriately.
• Assist with filing, scanning, copying, and organizing both electronic and paper documents.
• Print correspondence, meeting materials, and presentation packets.
• Assist with data entry and updating office records and databases.
• Schedule conference rooms and assist with meeting logistics.
• Monitor and replenish office supplies and assist with inventory management. Support special projects and perform other clerical duties as assigned.

Executive Office Support

• Assist with preparation of materials for meetings, Board of Trustees activities, and executive events.
• Support event setup, registration, and coordination for President's Office functions.
• Conduct basic research and compile information for executive projects.
• Maintain strict confidentiality with all information encountered in the Office of the President.
• Perform other duties as assigned.

RESPONSIBILITIES AND DUTIES:

• Maintain a high level of professionalism, discretion, and attention to detail.
• Organize and prioritize assignments to meet deadlines.
• Demonstrate excellent customer service while interacting with students, faculty, staff, trustees, donors, and community members.
• Maintain confidentiality regarding executive communications and sensitive University information.
• Work collaboratively with individuals across the University.
• Demonstrate enthusiasm and commitment to the mission and goals of Florida Polytechnic University.
• Exercise sound judgment and initiative while completing assigned tasks.
• Model high standards of honesty, integrity, trust, and ethical behavior.
• Always represent the Office of the President in a professional and courteous manner.

MINIMUM QUALIFICATIONS:

• Must have a high school diploma or equivalent. 
• Current students: Must have a cumulative GPA of at least 2.25 and successfully completed 9 credits or more in the most recent semester with a GPA of at least 2.0.
• Must be enrolled at least half-time. 
• Must be currently enrolled or attending classes at Florida Polytechnic University.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or equivalent software.
• Strong verbal and written communication skills.
• Excellent organizational and time management skills.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Ability to work independently and collaboratively in a fast-paced executive office environment.
• Demonstrated customer service and interpersonal skills.
• Familiarity with office technology, including scanners, printers, and multi-function equipment.

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:

• This position requires a criminal background check.
• This position is subject to federal and state privacy regulations.

LOCATION: Florida Polytechnic University Main Campus

NORMAL WORK SCHEDULE: The work schedule for this position will be 10 hours a week.  

A Student worker is limited to a maximum of 20 work hours per week while classes are in session. 

EXPECTED STARTING SALARY:  $15.25 hourly.

APPLICATION DEADLINE DATE:  The position is open until filled.

Special Instructions Regarding Attachments:

Required attachments are listed on each posting.   

Resume

Cover letter

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:

Required attachments are listed on each posting.   Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered. 

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire. 

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing date of the job announcements.

DIVERSITY STATEMENT:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

This position requires a background check, which may include a level II screening as required by the Florida Statute §435.04.