Role Summary

The role is responsible for construction contract and lien waiver drafting for multi-family real estate operations. This includes reviewing contract requests, verifying information provided is accurate, verifying calculations, drafting standardized contracts, managing internal/external communications, and ensuring compliance with policy and legal requirements while supporting construction, accounting and property management operations.

Internal Interfaces
• Vendors for construction projects
• PES India Management Team
• BH US Legal stakeholders
• BH Construction Project Managers and Property teams
Job Requirements
Education • UG: Any Graduate, PG: Any Postgraduate
• Law graduates strongly preferred
Relevant Experience • 2-3 years total experience
• 2+ years in contract/legal operations or construction
• Basic accounting knowledge required
• Multi-family or Construction industry knowledge preferred
• Familiarity with US legal terminologies and documentation
• Strong attention to detail and legal risk awareness
• Excellent written & verbal communication skills
Technical Know-how/Tools used
• Workflow Management: Ability to manage common mailbox with 20+ requests per day, track status of contract requests and follow-up on signed contracts and questions
• Contract Management: Knowledge of contract review, drafting, and execution processes
• Legal Documentation: Experience with review of Requests for Proposals or basic legal document alterations
• Legal Risk Assessment: Ability to assess liability and identify contract clauses that must be adjusted based on varying scenarios
• Document Management: Experience with contract tracking
• Systems Proficiency: Yardi, DocuSign, RealPage Vendor Credentialing, SharePoint
• Software Skills: MS Word, Excel and Outlook, Adobe (PDF editing and fillable PDFs)
• Legal Technology: Familiarity with legal terminology and documentation standards
• Process Management: Understanding of workflow processes and quality control
Behavioural Skills • Ability to work with high attention to detail and accuracy in legal documentation
• Strong analytical skills for legal risk assessment and contract review
• Effective written communication for relaying concerns, questions, and answering questions with step-by-step instructions
• Strong reading speed and accurate document processing skills
• Ability to manage multiple priorities and meet deadlines consistently
• Collaborative approach to working with cross-functional teams
• Proactive problem-solving skills for addressing vendor and internal queries
• Adaptability to handle varying contract types and complexity levels
• Professional communication skills for vendor and stakeholder interactions
• Proactive and resourceful problem-solving skills

Roles & Responsibilities
Contract Drafting and Execution
• Review contract requests in Yardi workflow along with supporting documents
• Draft contracts, lien waivers and pay applications using standardized templates based on ownership group and risk level
• Verify vendor credentialing status in RealPage before proceeding
• Send contracts with payment application instructions to vendors
• Review and validate returned contracts for any changes
• Route contracts through DocuSign for VP approval and signature
• Upload executed contracts back into Yardi and complete workflow steps
• Monitor and respond to vendor and internal queries received in the shared mailbox
Quality & Compliance
• Ensure adherence to policy, standardized templates and legal requirements
• Maintain accurate documentation and tracking spreadsheet
• Flag high-risk contracts for additional review and verification
• Support weekly and monthly reporting of contract and waiver volumes
• Participate in process improvement initiatives to enhance accuracy and efficiency
Key Result Areas
• Volume Management: Process ~50 -150 contracts monthly within established timelines
• Quality Standards: Maintain high accuracy levels with minimal errors as tracked by supervisor
• Turnaround Time: Complete contract/lien waiver processing within 3 days
• Compliance: Ensure all contracts and lien waivers meet legal requirements and company standards
• Communication: Provide timely responses to vendor and internal queries
• Documentation: Maintain proper records and workflow completion in all systems