Finance Job responsibility

Statutory reporting with GL & accounting system

• Reconcile sub-ledgers with general ledger some of GL Account that concern such as AR, FA Account, Inventory, Prepaid, Other Current Liability account.

• Prepare and post accruals, prepaid and all journal entries into GL.

• Prepare and Post Depreciation to GL.

• Ensure and post Employee Settlement journal entries into accounting system.

• Ensure and post outgoing Payment.

• Ensure the differences between GL & statutory accounts are properly reconciled.

• Monitor monthly taxation and corporate tax prepared by others Senior Accountants.

• Ensure Fixed Cost in Trial Balance and Reporting with analysis.

• All Cash flow report in Excel File with analysis.

Accounts payable

• Establishment, Maintain of general vendor/supplier master in the system.

• Ensure the system is secured and sufficient of A/C code and AP master file with accuracy and timeliness.

Debtor Control

• Accuracy and timely of invoice and collection of all due customers.

• Coordination with Sales Manager for any delivery that over credit limit and/or overdue before unlocking system.

• Monitoring and controlling AR Aging analysis and debtor collection.

• Coordinate with Sales and Customer service functions for the credit or overdue account review. The reminder letter should immediately issue for those overdue account.

• Provide AR aging to sales for acknowledge and action at least one/month

• Coordinate with lawyer for taking legal action against long overdue account.

• Coordinate with Customer Service function to ensure that invoices, credit notes, delivery dockets, purchase orders, receipt issues were fully provided before billing to customers with accuracy and timeliness.

Credit Control

• Coordinate with Finance Manager to getting information from sales, customers, and trading for the credit approval compliance to company credit’s policy

Incoming payment

• Ensure the accuracy with timeliness of the incoming payment on agreed due date key in accounting system.

• Issued receipt sent to Customer for promissory note.

Fixed asset

• Ensure Asset interim transfer to AUC.

• Ensure AUC transfer to Fixed Assets.

• Run and validate depreciation.

• Ensure fixed assets are appropriately secured, accounted for and valued in the financial records.

• Ensure all fixed assets are recorded and disposed in the fixed asset register

• Performs a periodic review of the current values and useful life of existing assets

• Prepare and ensure insurance of property policy cover all risks and follow up of renewal for those expired

• Co-ordinate with Controller and each Department of Investment process and follow

Banking management, outgoing payment

• Establishment Implementation and Maintenance of Web Banking E-payment for the vendor payments.

• Prepare and process the monthly vendor payments through web Banking including direct transfer and overseas payment.

• Bank reconciliation with GL account balance.

• Weekly cash status report to Finance Manager for the forecasting preparation.

Petty Cash

• Ensure the petty cash voucher has the appropriate authorization as per company’s requirements with complete document support for reimbursement

• Ensuring the sufficiency of cash available for the reimbursement requirement.

• Accuracy recorded Petty cash in accounting system

Inventory monitoring

• Create count lists, post, output report for warehouse as count date

• Prepare and arrange Meeting mid-year/year-end inventory counts

• Random check and compare unit price purchase billing and system

• Monitor and ensure all Inventory Balance with GL Account

• Reconcile Balance and print Monthly Report for Finance Manager

• Co-ordinate with Controller for Costing.

Taxation

• Withholding Tax Summary monthly reporting with accuracy amount

• Reconcile taxation as concern with G/L

Audit

• Prepare working paper as GL account concern and collect reconcile for Auditor.

• Provide support for auditing purpose.

• Provide internal and external auditor with sufficient information in all responsible area as concern a basis of accuracy and timeliness.

Extra General Job responsibility

• Legal documentation matters.

• Responsible for all Administration matters for ensuring proper on-going business imposed by the company law including the authorization, signatories, company registration, etc under supervision of Finance Manager with timeliness to meet the business’s required.

• To ensure legal documents are safety kept and up to date matters.

• Others assigned by Manager

【Required】

• Acquired relevant qualifications (Nissho Bookkeeping Level 2 or above)   
• At least 3 years’ experience in Accounting fields in manufacturing company 
• Strong Computer Skills.
• Good in written and spoken English (TOEIC score 550, EIKEN 2nd grade or above) 
• Good Phone Communications Skills