People love to work here, plain and simple.

It’s easy to love your job when you’re surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to.

POSITION SUMMARY

Supports the Risk/Legal team by handling business registration and license compliance, internal prequalification activities and administrative support. Supports vendor setup process, contract administration, prequalification activities, database and file management.

PRIMARY RESPONSIBILITIES

Business Registration and License Compliance

• Establishes and maintains any city/state business or contractor licenses necessary for project locations.
• Works with CSC to establish and maintain State Business Registrations and Annual Reports.
• Researches and advises on all necessary licensing requirements for establishing work in a new city/state as a contractor, engineer, or architect.
• Maintains records of all current licensing, CEUs, and requirements for maintaining contractor, engineer, or architect licensure in all cities/states.

Background Check Compliance

• Supports compliance with Owner Contract required background checks.
• Maintains global tracking for all Trade Partners to ensure compliance with Owner Contract background check and Validity Tier requirements.
• Supports the Trade Partner background check setup process by ensuring appropriate communication and follow up with Project Teams, Trade Partners and Validity throughout the project life cycle.

Vendor Setup and Prequalification Support

• Supports the vendor setup process by maintaining ‘Agreements’ inbox and DocuSign to ensure appropriate communication and follow up with vendors during the setup and updating process.
• Works to address any vendor questions with the Project Coordinator and Accounting teams to ensure accurate setup/updates across databases and necessary agreements.
• Helps ensure Master Agreements are executed and organized in Procore.
• Works with Associate Council to ensure appropriate master agreements are in place when adding or updating vendors.
• Assists Project Teams in conjunction with the Associate Council on determination of correct downstream agreements (e.g. MSA, MPA, Short Form Agreement, Professional Consultant Agreements, etc.).
• Sends all Master Agreements on behalf of Associate Council as part of prequalification process.
• Researches naming/address accuracy, legitimacy, purchase history, and merging information. 
• Assists project teams in setting up or updating any trade partner information.

General Administrative

• Coordinates the completion of all A305 documents for project proposals. Reviews all RFPs for insurance, contract negotiation, and other Risk/Legal obligations and communicates these to the team.
• Maintains and completes annual updates for all prequalification/preferred vendor systems for McCown Gordon, to include ISNetworld, Avetta, CBRE, etc.
• Works with SVP, General Counsel to maintain federal compliance reporting requirements.
• Supports General Counsel with calendar management and meeting organization.
• Coordinates Team Meetings, Lunches, and/or Team Building Activities.
• Keeps internal Loop page up to date with relevant content and updates.
• Schedules meetings for Risk/Legal Team in various conference rooms as needed.
• Takes meeting notes in meetings as needed.
• Continuously strives to improve efficiency and effectiveness of processes.
• Assists members of Risk/Legal Team with special projects.

MINIMUM QUALIFICATIONS

• 1+ years of experience in an administrative position.
• Ability to work independently and think analytically with minimal oversight.
• Database management skills.
• Excellent organizational skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office products.
• Construction industry experience preferred.

WORKING CONDITIONS

The position requires work in an office environment.

Note: This job description reflects a summary of the job and does not prescribe or restrict the responsibilities that may be assigned. The job description is subject to change at any time.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans