• Plan and direct the completion of engineering and preventive maintenance work assignments for all facilities and effectively assigning the work to supervisors who direct several engineering, mechanical, and maintenance trades

• Organizes, monitors, and assesses the performance of supervisors in conducting and completing preventive maintenance inspections/repairs as mandated by local municipalities and per building/client requirements on systems such as: fire suppression and sprinkler systems, fire extinguishers, backflow prevention device testing, and, if qualified, HVAC systems

• Reviews and analyzes the monthly or periodic inspections of building systems, i.e., HVAC, electrical distribution, structural, vertical transportation, roofs, parapets, gutters and leaders, parking area, drainage, ramps, and approaches, irrigation and Fire/Life Safety, Water treatment, UPS and PDU systems, EPG operation, BMS, HVAC controls and Plumbing Systems in order to determine more effective and cost-saving methods of preventative maintenance, repairs, and corrective actions

• Ensures that the staff effectively maintain mechanical equipment rooms to ensure clean and safe conditions at all facilities

• Is involved and ensuring the rapid response, investigation, and management of indoor emergency situations and air quality complaints. Makes sure that supervisors are trained in all proper procedures for securing and containing the area, assessing cause and extent of damage, taking appropriate actions, and developing action plans/next steps for remediation. Post-emergency, conducts evaluations, creates a detailed assessment report, implements appropriate changes, as needed, and follows up with client/owner groups, affected business units, government and local agencies, and property and facilities management staff

• Ensures that staff work closely with Property or Facility management in handling requests for service calls, effectively evaluating requests and dispatching appropriate resources and contractors, utilization of appropriate call centers, and that staff are trained and have complete working knowledge on creating, closing and tracking "work requests" (WR)

• Requires staff to monitor the performance and note deficiencies of service contractors and recommend changes as necessary. Conducts related RFP’s as necessary and handles vendor/contractor/supplier changes for all facilities

• Consults and advises staff and Property/Facility management on requirements for HVAC equipment and systems, building transportation, roofs, Fire/Life safety, and other building systems. Analyzes and advises on contract scope, design, requirements, schematics, blueprints, and documents for major projects. Monitors the inspection reports and approvals by staff for installations in progress. Reviews and approves recommendations on acceptance of completed work

• Supports and guides staff and other, non-direct reports in the preparation of specifications and bidding documents for scheduled service contracts such as HVAC maintenance, elevator/escalators and Fire/Life Safety Systems. Directly involved in the bidding and negotiating process, as necessary

• Supervises and leads others in rehabilitation projects such as replacement of HVAC systems, installation of new roofs, plumbing repairs and alterations to other Building Systems. Ensures that feasibility studies are properly completed, that budget estimates are accurate, that schedule/plan are appropriate for size and scope of project, that contract documents are in accordance with company policies/procedures and legal requirements, monitors bidding process and results, monitors progress and coordinates support and resources accordingly, ensures files and documentation are properly maintained, and monitors final inspections, punch list exceptions, and corrective actions

• Responsible for the compliance with all building regulations and permits (equipment use, Certificate of Occupancy, etc.) for all facilities. Ensure corrective action is taken quickly and efficiently for all violations requiring repairs to building systems. Ensure documentation is filed with appropriate agencies

• Creating and implementing policy and procedures on Preventative Maintenance activities:

  • Staffing levels of the account

  • Emergency response

  • Implementation of the RCM program

  • Oversight of rolling capital plan

Requirements

• Bachelor’s degree in Mechanical or electrical Engineering Required or Four year technical degree plus 7 to 10 years of related experience and/or training; or equivalent combination of education, experience, and training

• Minimum of 3 years of management level experience in facilities/property maintenance, engineering, the installation and operation of Building Systems (HVAC, plumbing, Fire/Life Safety, etc.), project management, and supervision of skilled trades and technical staff

• Knowledge of all aspects of building systems operations, contractual maintenance, construction and related services, and Local Laws pertaining to building operations, codes, and safety

• A high level of functional/technical knowledge of building system operation is necessary and must have proficiency in plumbing, HVAC, and electrical distribution systems

• Must be able to prepare and present detailed reports on building operations and systems. Must be able to write professional business correspondence and procedural manuals. Must have the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

• Ability to quickly define problems, gather and assess relevant data and information, establish facts, and draw valid conclusions in order to implement solutions and repairs and delegate to appropriate personnel. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

• Demonstrated ability to manage and lead employees, experience with HR processes as they relate to direct reports (e.g., performance management, development, coaching, feedback, etc.), and ability to effectively delegate

• Strong literacy in MS Word and Excel

• Highly organized and skilled with time management

• Strong customer service and tenant relation skills required

Physical Requirements

• While performing the duties of this job, the employee is regularly required to travel from floor to floor and maybe required to travel outside between buildings in varying outdoor weather conditions

• Regularly required to travel 50% or more.