Position: Real Estate / Facility Manager

Department: Corporate Real Estate & Workplace Experience

Reports To: EMEA Real Estate & Workplace Manager

Role Summary

We are seeking a proactive and detail-oriented Real Estate & Facilities Manager to lead operations in our offices and labs. This role combines real estate management, facilities oversight, and workplace experience (WX) to support agile, hybrid work environments and high-performing business, sales, and R&D teams. The position requires strong collaboration with internal and external stakeholders, ensuring alignment with global Corporate Real Estate standards and delivering integrated, tech-enabled, people-first workplaces.

Key Responsibilities

• Manage the full lease cycle: new contracts, renewals, relocations, closures, and site expansions.
• Oversee lease administration and fit-outs in partnership with Legal, Finance, and external consultants.
• Collect and analyze decision-framing data (occupancy, spend-to-date, benchmarking) and provide measurable metrics to guide success.
• Identify and communicate project risks, prepare executive-level summaries, and maintain proactive stakeholder communication.
• Lead day-to-day facilities operations for regional office and lab sites, ensuring safety, functionality, and compliance.
• Manage vendor relationships for facilities, lab services, cleaning, and maintenance.
• Drive space planning and optimization to support business growth and hybrid work models.
• Deliver Workplace Experience initiatives: smart workspace tools, collaborative zones, wellness features, and consistent brand expression.
• Partner with IT, HR, Branding, and Lab Operations for integrated workplace solutions and attending the work council meetings
• Develop accurate financial forecasting for the regional portfolio, manage operational expenses, and support capital planning.
• Monitor and advance sustainability goals, including energy use in lab operations and green building practices.
• Ensure regulatory compliance in partnership with IT and Security standards.
• Ensure regulatory EHS compliance and Security standards.
• Supervise EHS documentation (e.g., emergency procedures, mandatory assessments) and coordinate required trainings (first aid, electrical safety, evacuation).
• Support internal and external audits and maintain physical security compliance.
• Coordinate technical security systems (access control, CCTV, alarms) in compliance with corporate security guidelines and ISO 27001 standards.
• Support real estate and facilities integration during M&A, including due diligence, onboarding, and site transition planning.
• Coordinate multiple and competing activities for efficient use of time and resources.

Your Profile

• Undergraduate degree in business, real estate, property management, or related field.
• 10 years’ experience in corporate real estate or facilities management, ideally in tech, R&D, or lab-based environments.
• Knowledge of facilities planning, construction management, and building infrastructure (HVAC, safety systems, utilities).
• Strong understanding of contracting, negotiating, and change management.
• Project coordination
• Familiarity with hybrid workplace models, digital workplace tools, and user-centered design.
• Knowledge of finance, budgeting, and cost control principles.
• Ability to manage tactical execution while maintaining strategic focus.
• Excellent communication skills in English (verbal and written).
• Proficiency in MS Project, Excel, Word, PowerPoint, and Outlook.
• Ability to travel regionally and globally up to 30%, sometimes on short notice.

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