Work Schedule

Environmental Conditions

Job Description

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, such as helping customers find cures for cancer, protecting the environment, and ensuring our food is safe. Your work will have a real-world impact, and you’ll be supported in achieving your career goals.
Our colleagues are committed to making a difference within our organization, for our customers and partners, and for the patients we serve. We seek individuals with strong capabilities, a collaborative mindset, and a commitment to quality to help our organization succeed now and into the future.

Project Scope and Responsibilities:

You will be matched to projects based on your skills and current business needs. All projects will have strategic and/or operational importance to the business to which they are assigned.
The selected candidate will support a document digitalization project aimed at converting paper-based records into structured, traceable, and accessible digital records and supporting the creation and maintenance of a digital document database.

Project activities may include the following responsibilities:

Support the management, organization, archiving, and digitalization of paper-based documentation.
Perform document scanning, indexing, classification, and electronic filing activities in accordance with defined procedures and standards.
Verify the completeness, accuracy, and legibility of scanned documents and ensure the correct association between original paper records and their corresponding digital copies.
Support data and metadata entry, review, and maintenance within databases, document management systems, or other electronic repositories.
Perform quality checks on digitalized documents to identify discrepancies, missing documents, duplicates, indexing errors, or classification issues.
Ensure traceability and reconciliation between physical documentation and corresponding digital records throughout the digitalization process.
Support the organization and management of large volumes of documentation while meeting defined project priorities, timelines, and KPIs.
Follow established procedures, work instructions, and standardized criteria to ensure consistency and quality throughout the digitalization process.
Support the identification, documentation, and resolution of exceptions and discrepancies identified during document migration and digitalization activities.
Apply document management, records management, and data lifecycle principles throughout project activities.
Apply Data Integrity principles, including ALCOA+, when handling GMP/GxP documentation and data.
Support compliance with applicable requirements related to data access, security, confidentiality, and data protection.
Collaborate effectively with cross-functional stakeholders, including Quality, IT, Document Management, and Business/Process Owners.
Contribute to continuous improvement initiatives aimed at increasing the efficiency, quality, and reliability of document digitalization processes.

How will you get here?

Graduate student completing a Master’s degree in Chemical Pharmaceutical.
Students must either (1) be currently enrolled at a university and about to enter their final year of study or (2) have graduated no more than one (1) year before the anticipated start date.
This position will fulfill a 6-12months university placement within the curriculum.
No previous work experience is required; previous related internships, apprenticeships, academic projects, or experience with document/data management activities are considered an advantage.
Good computer literacy, with experience using Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
Familiarity with databases, Document Management Systems (DMS/EDMS), or similar electronic systems is considered an advantage.
Strong attention to detail and a high level of accuracy, particularly when performing data entry.

If this sounds like you, we'd love to hear from you!
To qualify, applicants must be legally authorized to work in the Country indicated for the opportunity they are applying to by either confirming Citizenship or the right to work.