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Project Coordinator (PMO)

This position is onsite #LI-Onsite

This will be a contract position for a period of up to 9 months.

Are you an experienced Project Coordinator looking to join a collaborative and supportive team that strives for operational excellence?  Reporting to the Program Director, Future State Transformation, you will work with our clients at all levels from department managers to LCBO senior leaders as a trusted advisor, helping to deliver large-scale programs on budget and on time.

You will help build and maintain the project schedule, and other key project artifacts (i.e. Project Charter, RAID log, project status reports, resource plans, financial plans, change requests and gate decks / presentation).

This role is responsible to coordinate all project resources (internal and contractors) to support delivery plan and facilitate collaboration between team members, acting as a point of contact for escalations as needed.

If you are a Project Coordinator, who consistently delivers successful projects, then this opportunity is for you!

About the Role

Project Execution

• Manage project documentation, coordinate revisions, maintain version control and ensure projects follow applicable project management framework.
• In collaboration with the Program Manager (where applicable) liaise with internal and external project stakeholders to ensure effective project communications.
• Help define project scope and objectives, engaging relevant stakeholders and ensuring technical feasibility.
• Prepare for and support (or lead) project meetings, summarising details of the discussion and capturing action items or issues for follow up.
• Facilitate collaboration between partners as the point of contact for escalations.
• Develop project plans and track progress.
• Manage changes to the project scope, project schedule and project costs using defined change management methodology
• Support project close-out activities in compliance with the LCBO close-out checklist.
• Measure project performance using MicroSoft Project or other tools and techniques.

Project Reporting

• Prepare project status reports for various levels of the organization, identifying and escalating risks, issues and deviations from the plan and proposing recommendations on potential mitigations where applicable.
• Manage rolling financial forecast for program, tracking spend and variances to established baselines.
• Review and approve resource timesheets for accuracy, track actual vs planned activity and coordinate internal resources and contractors to support delivery plans.

About You

• A Bachelor's degree in computer science, information systems or equivalent project-related experience.
• 3+ years’ of experience supporting program level delivery of major technology initiatives; or leading project delivery of small to medium scale initiatives. 
• Extensive experience in creating and maintaining reports and metrics across a set of projects.
• Process orientated, while able to deal with ambiguity and adapt to work around processes to ensure the business objectives are effectively met;
• Disciplined to ensure tasks and actions are being effectively executed against, with timely escalation where delivery dates are at risk.
• Well versed in all aspects of project management.
• Experience in IT systems, infrastructure or software development environments.
• Intermediate / advanced skills with project management software and Microsoft Office Suite products.
• Ability to understand and work in an agile and iterative development environment is a plus. 

We offer a comprehensive suite of benefits including:

• Access to an Employee & Family Assistance Program
• A Defined Benefit Pension
• Discounts on products and services via Workperks.

There is a world of opportunities at the LCBO…

Join an organization where you can be challenged while achieving your true potential. A place where you can make a positive impact supporting Ontario business and communities. Discover a safe, healthy, diverse, inclusive, and accountable workplace where your wellbeing is our top priority. At the LCBO, your contributions are respected and valued.  Be part of our journey as we invest in people and technology to transform an organization. There really is a world of opportunities at the LCBO.

We foster a culture of inclusion and belonging, so everyone feels valued, respected, and heard. The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. If contacted for an interview or employment opportunity, please advise if you require an accommodation.

Please submit your resume via Workday by 11:59pm on the deadline date.  We appreciate your interest and advise that only those selected for an interview will be contacted.

Your personal information is being collected under the authority of the Liquor Control Board of Ontario Act, 2019, SO 2019, c 15, Sch 21, Section 3 and in compliance with the Freedom of Information and Protection of Privacy Act for the purpose of processing your job application. When you select “Easy Apply”, your personal information will be collected through LinkedIn and shared with the LCBO in accordance with the LinkedIn User Agreement.

If you wish to apply without sharing your personal information with LinkedIn, please visit the LCBO Careers website. If you have any questions regarding the LCBO’s collection and use of personal information, please refer to the LCBO Customer Privacy Notice, or contact the Freedom of Information and Privacy Office at:

Freedom of Information and Privacy Office

100 Queens Quay East, 9th Floor

Toronto, Ontario M5E 0C7

Telephone: 416 864-2462

E-mail: [email protected]    

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The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.