Agency

Department

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Project Coordinator III supports the day-to-day operations of the Special Events, Services, and Resources core within the Texas Opioid Prevention for Students (TOPS) initiative. TOPS is a statewide, multitiered system of support (MTSS) funded by the Opioid Abatement Fund Council to prevent opioid misuse and overdose among K–12 students across Texas. Under general supervision of the Project Director, the Project Coordinator III supports the Project Manager III and the TOPS project team by coordinating and assisting with the completion of core project activities, including community implementation and outreach events, behavioral health service linkage and referral navigation support, and connecting students and families to opioid prevention resources and overdose education. This position benefits from familiarity with behavioral health systems and referral pathways but does not require clinical licensure.

What you need to know

Responsibilities

Project Coordination and Management

• Coordinates core project activities supporting special events, community outreach, and resource linkage initiatives, including presentations, awareness campaigns, and community implementation events and initiatives.

• Assists in developing and assessing work plans, schedules, and project controls to ensure core activities align with grant deliverables, timelines, and organizational objectives.

• Prepares forecasting and progress reports against milestones, budgetary updates, and the change management process for core activities.

• Monitors and prepares reports on financial activity and resource utilization for the assigned core project budget.

• Coordinates with the Project Manager III, TOPS project team, and partner organizations to ensure cross-project dependencies and impacts are identified and managed.

Resource and Referral Service Support

• Assists in coordinating behavioral health service connections, including scheduling and logistics for warm handoffs, telehealth navigation, and referral pathway documentation for students and families.

• Supports student and family access to opioid prevention resources and overdose education programming by helping connect individuals to appropriate community based services; coordinates with vendors, community partners, and healthcare providers in the delivery and support of resources and services for core activities.

• Maintains database integrity, security, and accuracy of program and participant data in compliance with applicable privacy and data governance requirements.

Policy and Compliance Oversight

• Helps ensure core activities comply with university and system policies, rules, and procedures, as well as grant requirements and funder expectations.

• Interprets program guidelines, procedures, policies, rules, and regulations and helps ensure they are followed.

• Supports adherence to evidence-informed prevention models, harm reduction approaches, and trauma-informed care frameworks across core activities.

Reporting and Documentation

• Does not supervise staff or students; assists with onboarding documentation for new team members and community collaborators.

• Prepares training and operational materials supporting core activities, including materials used in workshops, technical assistance sessions, and onboarding for community collaborators.

• Writes reports, meeting summaries, and other related materials documenting core activities, service linkages, referral outcomes, and training records; assists in preparing conference abstracts, presentations, and dissemination materials.

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education or experience.

• Five years of related experience in project coordination/administration.

Preferred Qualifications

• Experience in behavioral health, substance use prevention, public health, or community outreach settings.

• Familiarity with evidence-informed prevention models, harm reduction approaches, and trauma-informed care frameworks.

• Experience coordinating community health events, outreach campaigns, health fairs, or training programs.

• Knowledge of school-based or youth-centered health services, including telehealth platforms and referral protocols.

• Familiarity with naloxone access, overdose education, and related opioid prevention initiatives.

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing and spreadsheet applications; familiarity with MS Office applications including Excel, Word, PowerPoint, and Outlook, and comfort with virtual meeting platforms and data tools such as Qualtrics and Monday.com.

• Knowledge of standard proofreading.

• Ability to prioritize, manage multiple projects, and meet deadlines.

• Working familiarity with behavioral health terminology and referral pathways (e.g., warm handoffs, stigma-reduction strategies) helpful in supporting core coordination tasks.

• Strong oral and written communication skills with the ability to tailor messaging for differing audiences, including students, families, educators, and community partners.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.