Looking for Philippines-based candidates

Job Role: Project Coordinator

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our client is a Perth-based Design and construction company supporting projects across a diverse range of sectors, including residential, commercial, industrial, civil infrastructure, rail and mechanical design.

The business works across projects of varying scale and complexity, combining practical industry knowledge with modern design technology to develop efficient, accurate and buildable solutions. Their services span everything from residential developments, renovations and commercial fit-outs through to civil infrastructure, railway projects, 3D modelling, mechanical detailing and quantity take-offs.

With a strong focus on technology, efficiency and practical outcomes, the team works closely with clients and project stakeholders to turn concepts and technical requirements into well-coordinated project solutions. They value accuracy, innovation and a collaborative approach, and are continuing to build a team that can support the smooth delivery of a broad range of projects across Australia.

Role Overview: We are seeking a highly organised and motivated Project Coordinator to support the successful delivery of residential and commercial construction projects throughout Western Australia.

The Project Coordinator plays a vital role in ensuring projects progress efficiently from planning through to completion by coordinating subcontractors, managing project documentation, assisting with contract administration, maintaining client communication, and supporting the construction team with administrative and project-related functions.

The successful candidate will possess excellent organisational skills, strong attention to detail, and the ability to manage multiple projects simultaneously within a fast-paced construction environment.

Key Responsibilities:

1. Project Coordination

• Coordinate multiple construction projects simultaneously.
• Monitor project schedules and construction milestones.
• Assist Project Managers with daily project coordination activities.
• Track project progress and identify potential delays.
• Ensure project documentation is current and accurately maintained.
• Coordinate internal project meetings and distribute meeting minutes.
• Assist in maintaining construction programmes and project timelines.

2. General Administration

• Provide administrative support to the management and construction teams.
• Maintain electronic and hard copy project filing systems.
• Prepare correspondence, reports and project documentation.
• Manage incoming emails, phone calls and project enquiries.
• Assist with document control and version management.
• Maintain registers for RFIs, variations, approvals and project records.

3. Contract Administration

• Prepare construction contracts and associated documentation.
• Review project documentation for completeness prior to commencement.
• Coordinate contract execution with clients and consultants.
• Maintain contract registers.
• Assist in preparing contract variations.
• Ensure contractual documentation is accurately filed and readily accessible.
• Monitor contractual milestones and key deliverables.

4. Preparation of Subcontractors and Trade Coordination

• Prepare subcontractor packages prior to commencement of works.
• Coordinate trade sequencing and construction schedules.
• Issue construction drawings and relevant documentation to subcontractors.
• Confirm subcontractor availability and commencement dates.
• Ensure subcontractors receive updated documentation and revisions.
• Coordinate procurement requirements prior to construction.
• Liaise with site supervisors regarding upcoming trade activities.

5. Request for Quotations (RFQs)

• Prepare and distribute Requests for Quotation (RFQs).
• Obtain competitive pricing from subcontractors and suppliers.
• Evaluate quotations against project requirements.
• Maintain quotation registers.
• Follow up outstanding quotations.
• Assist management in selecting preferred subcontractors and suppliers.
• Maintain relationships with existing and prospective subcontractors.

6. Project Preparation

• Prepare project commencement documentation.
• Coordinate approvals and required documentation prior to construction.
• Assist with procurement of materials and services.
• Ensure construction drawings and specifications are complete prior to site commencement.
• Coordinate project handover documentation to site supervisors.
• Assist in preparing project programmes and construction schedules.
• Ensure all required permits, approvals and supporting documentation are available before project commencement.

7. Client Liaison

• Act as a primary point of contact for clients throughout project delivery.
• Provide regular project updates.
• Respond to client enquiries in a professional and timely manner.
• Coordinate meetings with clients, consultants and project stakeholders.
• Assist with managing client expectations.
• Build and maintain strong client relationships.
• Resolve issues promptly by liaising with relevant internal personnel.

Requirements

Skills and Experience

Essential

The successful applicant will demonstrate:

• Previous experience in a Project Coordinator or similar construction administration role.
• Experience working within the residential or commercial construction industry.
• Strong project coordination skills.
• Excellent organisational and time management abilities.
• High level of attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritise multiple tasks and deadlines.
• Strong problem-solving abilities.
• Professional presentation and customer service skills.
• Ability to work independently and collaboratively within a team.

Technical Skills

Applicants must demonstrate proficiency in:

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Microsoft OneDrive
• Microsoft SharePoint (desirable)
• PDF editing software
• Construction management software such as Buildxact, Procore, SimPRO, Jobpac or similar (desirable)

Qualifications

Preferred qualifications include:

• Project Management or Business Administration (desirable)

Personal Attributes

The successful candidate will be:

• Highly organised
• Reliable and dependable
• Proactive
• Professional
• Self-motivated
• Client-focused
• Adaptable
• Positive with a strong work ethic
• Able to work effectively under pressure
• Committed to continuous improvement

Key Performance Indicators (KPIs)

Performance will be assessed against:

• Project milestones achieved on time.
• Accuracy and completeness of project documentation.
• Timely preparation of subcontractor packages.
• RFQs issued and returned within required timeframes.
• Client satisfaction and communication.
• Timely completion of administrative tasks.
• Effective coordination of subcontractors and suppliers.
• Compliance with company procedures and quality standards.
• Positive contribution to team performance.

Working Relationships

The Project Coordinator will work closely with:

• Directors
• Construction Manager
• Project Managers
• Site Supervisors
• Estimators
• Clients
• Suppliers
• Subcontractors
• Local Authorities
• Building Surveyors
• Consultants

Our Commitment

We are committed to delivering exceptional construction projects through professionalism, quality workmanship, strong client relationships and continuous improvement. The Project Coordinator is an integral part of achieving these outcomes and maintaining a strong reputation for excellence.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)