Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

This position supports the Maricopa County Recorder’s Office in our efforts to recruit, hire, onboard, and train approximately 400 to 1,000 poll workers and temporary election workers during each election cycle. The Payroll Management Assistant coordinates and completes poll worker payroll processing, reviews and reconciles payroll information, resolves discrepancies within established procedures, and coordinates follow-up to ensure accurate and timely payments. The position also provides complex administrative support for recruitment and hiring activities and recommends practical improvements to daily operations.

The Payroll Management Assistant maintains accurate records in a proprietary system, identifies data and workflow issues, and assists with testing and implementing approved system updates. The ideal candidate is organized, detail-oriented, and comfortable reviewing information, solving problems within established guidelines, and managing multiple priorities in a busy environment with firm deadlines.

About Us

The Maricopa County Recorder’s Office (MCRO) is responsible for maintaining the Maricopa County voter registration records and for administering over elections in partnership with the Maricopa County Board of Supervisors. The MCRO also maintains the permanent public record of over 50 million documents dating back to 1871, including deeds, plat maps, and a variety of other important documents. Our office serves over 2.5 million registered voters as well as 4.4 million residents across Maricopa County. The MCRO offers a friendly, welcoming, and collaborative environment with opportunities to grow and develop new skills

Proud To Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!  Work With Us | Maricopa County, AZ

We Require

• Two years of Administrative Experience
• An Associate's Degree
• An equivalent combination of education and/or experience may substitute for the minimum requirements on a year-for-year basis

Other Requirements

•  Must possess, or have the ability to obtain, a valid Arizona driver's license by the time of hire 
•  Must complete the next scheduled Secretary of State Election Officer Certification 
•  Must be eligible to vote in Arizona and pass an applicable background screening  

Job Contributions

• Coordinates and completes poll worker payroll processing, including worker setup, training payments, premium status payments, and miscellaneous expenses
• Reviews and reconciles payroll information, researches discrepancies, resolves routine exceptions within established procedures, and refers issues requiring management or County payroll review
• Recommends improvements that support accurate and timely processing
• Supports recruitment of approximately 400 to 1,000 poll workers and temporary election workers during each election cycle
• Compiles staffing needs, recruitment data, and operational timelines, identifies potential gaps, and provides information and recommendations to support workforce planning
• Maintains data in a proprietary system by reviewing, validating, and updating poll worker records
• Researches and corrects data discrepancies in accordance with established procedures and coordinates the resolution of issues requiring additional review to keep records accurate and current
• Provides complex administrative support for application review, interviews, hiring, and onboarding of temporary employees
• Reviews information for completeness and consistency, coordinates follow-up, recommends next steps in accordance with established guidelines, and maintains required documentation and recruitment files
• Reviews processes and user needs, identifies issues in functionality and workflow, and recommends improvements to management
• Assists with planning, testing, implementing, and evaluating approved system updates and process changes
• Coordinates training schedules and related administrative processes for temporary employees and poll workers during each election cycle
• Compiles participation and scheduling information, identifies gaps, and recommends improvements to training coordination
• Uses HR software, Microsoft Office applications, and specialized in-house systems to prepare queries and compile operational, administrative, and statistical reports
• Reviews results for accuracy, summarizes findings, and provides information to support management decisions
• Reviews payroll discrepancies, recruitment activity, and training completion information to identify recurring issues, and summarizes observations and recommends practical improvements
• Prepares and distributes payroll, recruitment, onboarding, and training communications, including instructions, reminders, and requests for missing information
• Responds to questions and coordinates follow-up with appropriate staff

Working Conditions

The employee in this position typically works in an office or administrative environment and is not substantially exposed to adverse environmental conditions. The work requires significant sitting, walking, and standing. The employee is required to occasionally exert up to 20 pounds and regularly up to 10 pounds, including pushing, pulling, or lifting.

  

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [email protected] to initiate the interactive process.

Apply Now!