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This position transcribes technical medical data from recorded and written dictation for multiple distinct Anatomic Pathology services; records patient information for accurate maintenance of transcription records. Performs transcription and other clerical duties as required for special departmental projects and conferences. Coordinates referred outside consult cases and pathologic material request. Performs other related duties as they arise in a developing environment.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, EXPERIENCE, AND/OR LICENSURE:

1. High school diploma or equivalent.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Graduation from an approved Medical Transcription/Medical Secretary course.

EXPERIENCE:

1. Medical knowledge or terminology.

2. One year experience as a medical transcriptionist/medical secretary.

3. One year experience as a medical transcriptionist in Anatomic Pathology.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Transcribes and types using the Anatomic Pathology (AP) LIS Computer System multiple, distinctly formatted, pathologic medical reports, such as patient clinical history, gross and microscopic final diagnoses for surgical pathology reports, neuropathology reports, and electron microscopy reports.

2. Coordinates with non-pathology departments for the procurement, transcription and preparation of special procedural interpretation reports. Coordinates and manages Autopsy findings, documents, and reporting. Transcribes and prepares all diagnostic reports from recorded and written dictation in an accurate manner as assigned.

3. Coordinates with Clinical Laboratory and other hospital departmental services, i.e., Cancer Center, Neurology, ENT, etc. for the proper specimen and document procurement, processing , transcription , and timely delivery of special procedural, cytogenetic and bone marrow, diagnostic reports.

4. Coordinates and manages Autopsy clerical processing and diagnostic reporting. Assures timely and proper distribution of final Autopsy reports. Frequently communicates with family members, clinicians, and legal agencies for special pathologic material and report requests.

5. Manages Patients Chart and Autopsy legal documentation; permit special requests.

6. Assures all pertinent hospital records are maintained and returned within specified time frames.

7. Ensures the correct spelling and usage of medical terms and other words, correct punctuation and grammar in the transcribed reports, and makes necessary corrections without changing the sentence meaning. Uses login in assessing dictations, and notifies Pathologists as to concerns/ discrepancies.

8. Assists other transcriptionists in identifying terminology from difficult vocal deliveries and regional variations in terminology usage.

9. Edits reports when returned from physicians/institutions in an accurate and timely manner. Creates Amendments/Addendums for new results or additional add on testing reports received and assigned to the appropriate pathologist to sign out.

10. Reviews/scans reports to verify proper placement of printing on pages as well as assuring that all essential information is in place as required by hospital and departmental policy.

11. Performs duties relative to the operation of office equipment and other clerical tasks necessary to complete transcription, special projects and conferences.

12. Operates Anatomic Pathology Computer System equipment to accurately transcribe medical reports that will be added to the patient's medical record. Operates dictating mechanisms to transcribe medical reports to the Anatomic Pathology Computer System.

13. Scans/reviews Anatomic Pathology reports for number and types of specimens, and all special pathologic procedures and enters all appropriate charge codes on the report for subsequent billing.

14. Assists in maintenance of logs related to patient reports, patient specimens, specimen requests, etc, to assure tracking of all case-related needs. 

15. Monitors outstanding surgical reports and follows up on any out lines to expedite diagnostic TAT.

16. Coordinates referred [outside] cases for pathologic consultation and external request for pathologic material for outgoing consultation, and also coordinates external requests for Pathology materials/slides for ongoing patient care.

17. Seeks patient information through admission and discharge records or by contacting a medical records clerk in order to accurately record transcription of reports.

18. Assists in the filing of pathology material in an organized manner for accurate record keeping and subsequent retrieval.

19. Coordinates the preparation & shipment of molecular sendout requests from interfaced & non-interfaced third-party companies. Manages the molecular sendout results to ensure receipt into the patient’s char in a timely manner.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Ability to sit for long periods of time.

2. Ability to lift up to 10 lbs.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS & ABILITIES:

1. Ability to type reports accurately & complete in a timely manner.

2. Sustained periods of concentration and an intense level of mental/visual effort is required because the work is performed under very close limits of accuracy.

3. Knowledgeable of personal computer and various word processing, spreadsheet, and PowerPoint programs necessary to produce material relative to special pathologic projects, i.e., administrative reports and conference minutes, tumor board reports and conferences.

Additional Job Description:

This position works Monday through Friday with no weekend or holiday requirements. Available shifts are 7:30 a.m. – 4:00 p.m. or 8:30 a.m. – 5:00 p.m., based on departmental needs.

Scheduled Weekly Hours:

40

Shift:

Day (United States of America)

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

115 WVUH Clinical Labs Anatomic Pathology

Address:

1 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.