As a Senior Consultant supporting a Department of War project supporting military community and quality of life programs, you will play a key role in planning, coordinating, and executing high-visibility outreach and training events for a government client. Your responsibilities will include:

• Event Planning & Execution: Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements.

• Client Engagement & Requirements Gathering: Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.

• Venue & Vendor Coordination: Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.

• Coordination with Guidehouse Procurement: Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.

• Logistics Management: Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.

• Onsite Event Support: Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.

• Outreach & Communications Support: Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.

• Post-Event Reporting: Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.

• Bachelor's degree

• THREE (3) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities. Experience should include:

• Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.

• Demonstrated event planning experience, including coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.

• Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.

• Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.

• Ability to work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.

• Willingness to travel for onsite event support (often multi-day commitments).

• Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.

• Experience supporting event logistics or planning for federal government clients, particularly DoW.

• Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.

• Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.

• Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.

• Prior experience supporting outreach, communications, or stakeholder engagement efforts.

• Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.