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Department of Theatre & Dance — Office Assistant (Student) 

Location: Department of Theatre & Dance 
Supervisor: DJ Haugen, Department Administrative Specialist 
Contact: 715-346-2341 | [email protected] 
Employment type: Student hourly position 
Hours: Avg. 6 hours/week during 2026–2027 academic year (flexible; may increase for events) 
Wage: $11.00/hr

Office Assistant – Job Description

Position summary

Provide front-office, event-support, and publicity assistance for the Department of Theatre & Dance. The Office Assistant supports administrative operations, recruitment and audition logistics, promotional activities, and event staffing under the direction of the Department Administrative Specialist. This student role develops office, communication, and event-management skills in a theatre/dance environment.

Core responsibilities

Administration & Front Desk (primary)

• Provide professional phone/email reception and in-person customer service; greet visitors and direct inquiries.

• Maintain departmental office areas: tidy common spaces, dust, clean glass, disinfect surfaces, restock materials rack and callboard, manage recycling and outdated publications.

• Perform daily office tasks: mail pickup/delivery, copying, filing, archiving, on campus errands, and basic data entry.

• Handle confidential department information with discretion and follow office dress code and guidelines.

Publicity & Communications

• Update Department Publicity schedule each semester and proof all publicity materials before distribution.
• Prepare and mail Preview Invitation letters to area high schools; maintain relevant Excel lists.

• Create periodic promotional content for campus outlets (e.g., radio “Read Often”) and assist with social media recruitment campaigns as assigned.

• Maintain poster distribution lists and coordinate poster availability and pickup for practicum students.

Event & Performance Support

• Assist with coat check operations: ensure cleanliness, supply delivery (programs), flashlight/battery checks, and proper storage/hanging of coats; deliver House Manager binder by preview.

• Support First Nighters: assist with tabletop design, prepare and organize nametags, set up/check-in materials, and coordinate post-event breakdown/storage.

• Assist Administrative Assistant and faculty with orientation picnic, recruitment events, tours, and department-hosted activities.

Auditions & Recruitment

• Assist in planning, setup, and execution of theatre and dance audition days: create volunteer sign‑up sheets, manage volunteer assignments, prepare audition schedules and applicant letters, and email schedules to applicants.

• Set up audition spaces (tables, chairs, media, signage), prepare name badges, manage beverage stations, confirm cleanliness, place spike marks, and supervise student volunteers. 

• Lead group tours for prospective students; represent the Department positively during recruitment and events.

Other duties

• Perform additional office and event tasks as assigned to support department operations and student learning goals.

Required qualifications

• Enrolled Theatre, Dance, or Arts Management student in good academic standing.

• Excellent written and verbal communication and professional telephone etiquette.

• Proficiency with Microsoft Office (Teams, Word, Excel) and familiarity with Adobe Suite.

• Strong organizational skills and ability to balance phone duties, visitor reception, and project deadlines.

• Positive, friendly, professional demeanor; ability to represent the department in recruitment and events.

• Trustworthy handling of confidential information.

• Willingness to learn department programs, recruitment procedures, and audition processes.

Preferred qualifications

• Previous front desk, administrative, or event support experience.

• Experience with social media content creation or campus publicity channels.

• Familiarity with theatrical production terminology, front-of-house procedures, or stage management basics.

• Basic camera or AV setup knowledge is a plus.

Competencies & soft skills

• Dependability and punctuality

• Attention to detail and proofreading ability

• Customer-service orientation

• Teamwork and ability to supervise/coordinate student volunteers

• Time management and multitasking under event timelines

• Professional judgment and confidentiality

Working conditions & expectations

• Typical work performed on campus, in office, and in/around performance spaces; some evening and weekend hours for required performances, previews, auditions, and events.

• Must adhere to office dress code and behave professionally during public-facing activities.

• Position may require lifting/moving posters, programs, and light event supplies.

Student learning outcomes

• Develop time-management, organizational, and professional office skills.

• Gain practical experience in event planning, front-of-house operations, and audition logistics.

• Improve technical skills with office and creative software tools

• Build communication, networking, and teamwork experience within a performing-arts department.

• Plan and implement a social media recruitment campaign (when assigned).

• Serve as an integral member of a professional departmental team.

Compensation & scheduling notes

• Wage: $11.00/hour. Average 6 hours/week; scheduling flexible and may require additional hours during busy event periods. Supervisor coordinates shifts and event assignments.

How to apply

• Submit current resume and brief cover letter to DJ Haugen ([email protected]). Include availability for the 2026.2027 academic year and any relevant experience with events, publicity, or front desk work.

Key Job Responsibilities:

Special Notes:

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [email protected].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.