Reports To

Senior Director, Global Real Estate and Facilities

What You Will Be Doing

As the Office Administrator, you will thrive on variety and take pride in keeping things running smoothly behind the scenes. From managing the appearance of the office to handling vendor relationships and optimizing the employee experience, you will be central to our Amsterdam operations. Success in this role means maintaining a vibrant, safe, and efficient fully in-office environment where our team can do their best work.

What You Will Bring to ChargePoint

• Serve as the first point of contact for the Amsterdam office, welcoming visitors, and managing incoming calls and correspondence.
• Maintain the overall appearance, organization, and smooth day-to-day operation of the office.
• Manage facilities and vendor relationships, including cleaning, catering, security, and maintenance services.
• Coordinate office move or relocation logistics and support as needed.
• Support the onboarding and offboarding of Amsterdam-based employees in coordination with HR and IT.
• Process incoming and outgoing mail and packages while managing office supplies, stationery, and equipment.
• Resolve employee queries on office management matters, including hardware, travel bookings, and facilities.
• Partner with HR to maintain and update office policies as required.
• Lead or support the end-of-year office decommission project, coordinating with vendors, facilities teams, and internal stakeholders.
• Champion the ChargePoint culture and employee experience within the Amsterdam office.
• Act as the internal point of contact for health and safety, ensuring day-to-day compliance and supporting periodic internal audits.

Requirements

• At least 2 years of work experience in an organisational or administrative support role
• Demonstrated vendor management experience, including sourcing, negotiating, and managing supplier relationships
• Knowledge of office administrator responsibilities, systems, and safety procedures
• Proficiency in MS Office (MS Excel and MS Outlook in particular)
• Hands-on experience with office devices and equipment (e.g. printers, AV systems)
• Excellent time management skills with the ability to multitask and prioritise work
• Strong attention to detail and problem-solving skills
• Fluent in both Dutch and English (verbal and written)
• Strong organisational and planning skills in a fast-paced environment
• A proactive and flexible team player with a creative mindset and a drive to improve processes
• A natural communicator and people-person

Location

Amsterdam, Netherlands (Full-Time, In-Office Monday – Friday)