Union Maritime is a maritime shipping company that operates and charters chemical tankers. As the business continues to grow, strong legal, contractual, and administrative foundations are essential to supporting day-to-day operations and maintaining effective corporate governance across the group.

This is a broad and varied role supporting the management team with legal administration, company governance, contract management, compliance coordination, and general business administration. The successful candidate will play a key role in ensuring that the group's legal, contractual, and administrative processes are managed efficiently and professionally.

The position is ideally suited to an experienced legal administrator, company secretary, contracts administrator, executive assistant, or business support professional looking to take ownership of a diverse corporate support function within a growing business.

Responsibilities

• Maintain and administer company contracts, agreements, and legal documentation, including coordinating review, execution, renewals, storage, key dates, and obligations.
• Liaise with external legal counsel and support legal correspondence and the preparation of standard contractual documentation.
• Support governance and compliance across multiple legal entities, including statutory records, Companies House filings, insurance renewals, policy documentation, and regulatory records.
• Provide administrative support to senior leadership by preparing board packs, agendas, minutes, and action logs, coordinating meetings, managing confidential correspondence, and maintaining document-control and filing systems.
• Assist with tender submissions, customer onboarding, supplier agreements, NDAs, subcontractor documentation, HR administration, office administration, databases, management records, and business-improvement initiatives.

Requirements

Candidate Profile

Essential Experience

• 10+ years of experience in a legal administration, contracts administration, governance, company secretarial, executive support, or senior administrative role.
• Experience managing confidential business information and documentation.
• Experience supporting senior stakeholders and leadership teams.
• Direct experience supporting boards and directors, including preparing board packs and minutes and coordinating governance matters.
• Direct experience handling correspondence with external legal counsel.

Essential Skills

• Experience working within maritime, shipping, offshore, engineering, transport, logistics, or professional services sectors.
• Strong document management and organisational skills.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office and document-management systems.
• Eligibility to work in the United Kingdom.

Qualifications

• Degree, diploma, or professional qualification in Law, Business Administration, Corporate Governance, or a related discipline preferred.
• ICSA/CGI, legal administration, or company secretarial qualifications desirable but not essential.